About the role
Duties and Responsibilities:
Reporting to the Carleton Office for Research Initiatives and Services (CORIS), and working closely with Research Financial Services (RFS), the incumbent is responsible for providing day-to-day post-award administrative support to principal investigators (PIs) holding more than one mid-sized external research grant or contract and who do not have dedicated project staff to support them. Specifically, the incumbent will provide guidance to the Carleton research community – PIs and their research support staff – on interpreting University financial policies, procedures, and guidelines; using Carleton’s online financial systems (i.e. SAP Concur, T&E Reimbursement, FAST, eShop, Graduate Requisition Payment System, Online Pay Profile System); completing relevant templates and forms (i.e. payroll documents, compliant employment agreements, in-kind attestation, etc.); and navigating human resource policies and practices with regards to hiring research staff. They will also provide hands-on service to this defined group in processing research expenses in the Carleton financial enterprise systems.
Qualifications:
The incumbent must possess the following qualifications:
- Excellent knowledge of financial information systems and reporting tools
- Excellent interpersonal and communication skills (verbal and written)
- Excellent organizational, analytical, and problem-solving skills
- Knowledge of University research-related policies and procedures
- Thorough understanding of research fund administration and experience working with research funding agencies
- Project management principles and software, including the use of Gantt charts
- Superior competency in using spreadsheets
- Proven track record of providing excellent customer service and interpersonal relations, as well as excellent oral and verbal communication, including recognized use of tact and sensitivity in dealing with varied clientele, and
- Ability to work independently, under direction, as well as in a team environment
Education and Experience:
The above is normally acquired through the completion of:
- Four-year honours degree from an accredited university, ideally with business management and/or accounting skills
- Minimum of 3 years of experience working in a research/university administrative environment involving accounting, budget procedures, and/or research administration
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
About Carleton University
Carleton University, Canada’s capital university is situated on a beautiful campus bordered by the sparkling Rideau River and Canal, Carleton is just minutes from the heart of our nation’s government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa. Many of Ontario’s leading high tech companies surround our campus where cutting-edge research joins with highly innovative teaching to solve real-life problems. Members of a dynamic, research-intensive university, Carleton’s faculty and staff provide a superior learning experience for our fine students who hail from every province and from over 100 countries around the world.
About the role
Duties and Responsibilities:
Reporting to the Carleton Office for Research Initiatives and Services (CORIS), and working closely with Research Financial Services (RFS), the incumbent is responsible for providing day-to-day post-award administrative support to principal investigators (PIs) holding more than one mid-sized external research grant or contract and who do not have dedicated project staff to support them. Specifically, the incumbent will provide guidance to the Carleton research community – PIs and their research support staff – on interpreting University financial policies, procedures, and guidelines; using Carleton’s online financial systems (i.e. SAP Concur, T&E Reimbursement, FAST, eShop, Graduate Requisition Payment System, Online Pay Profile System); completing relevant templates and forms (i.e. payroll documents, compliant employment agreements, in-kind attestation, etc.); and navigating human resource policies and practices with regards to hiring research staff. They will also provide hands-on service to this defined group in processing research expenses in the Carleton financial enterprise systems.
Qualifications:
The incumbent must possess the following qualifications:
- Excellent knowledge of financial information systems and reporting tools
- Excellent interpersonal and communication skills (verbal and written)
- Excellent organizational, analytical, and problem-solving skills
- Knowledge of University research-related policies and procedures
- Thorough understanding of research fund administration and experience working with research funding agencies
- Project management principles and software, including the use of Gantt charts
- Superior competency in using spreadsheets
- Proven track record of providing excellent customer service and interpersonal relations, as well as excellent oral and verbal communication, including recognized use of tact and sensitivity in dealing with varied clientele, and
- Ability to work independently, under direction, as well as in a team environment
Education and Experience:
The above is normally acquired through the completion of:
- Four-year honours degree from an accredited university, ideally with business management and/or accounting skills
- Minimum of 3 years of experience working in a research/university administrative environment involving accounting, budget procedures, and/or research administration
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
About Carleton University
Carleton University, Canada’s capital university is situated on a beautiful campus bordered by the sparkling Rideau River and Canal, Carleton is just minutes from the heart of our nation’s government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa. Many of Ontario’s leading high tech companies surround our campus where cutting-edge research joins with highly innovative teaching to solve real-life problems. Members of a dynamic, research-intensive university, Carleton’s faculty and staff provide a superior learning experience for our fine students who hail from every province and from over 100 countries around the world.