About Impact

Impact Engineering is an integrated energy audit and engineering company that delivers full building lifecycle mechanical, electrical and energy services. We believe that a large-scale movement is required to re-imagine a built environment in harmony with the natural world, and we prioritize projects that will provide a positive impact to people and the planet.

We strive to lead the industry in creating buildings that are practical, efficient, and comfortable, and that serve as an example for others to replicate.

Impact North is Impact Engineering’s first regional office, established in Smithers in 2022 by the Managing Partner after demonstrated demand by key clients in the region. Impact North is currently staffed by three Impact team members – the Managing Partner, Operations Lead and an Electrical EIT.

The Role

This is a multifaceted administrative position ideal for someone who enjoys structure, clear processes, writing, and making a tangible impact on day-to-day operations.

Key Responsibilities:

• Format, structure, and assist in writing and proofreading proposals
• Track proposals and coordinate follow-up communications
• Maintain a consistent and professional brand across outgoing documents
• Coordinate marketing and social media materials including LinkedIn postings, job postings, presentation and public materials, etc.
• Provide administrative support to the northern team and leadership, including meeting scheduling and internal coordination
• Other tasks based on interest and capability may include: data cleanup for software transition, accounting support, report generation, etc.

What We’re Looking For

Skills & Experience:

• Strong attention to detail and a knack for formatting and editing
• Proficiency in Microsoft Office Suite and Google Workspace
• Excellent communication and organizational skills
• Ability to take initiative and work independently
• Bonus: Experience with proposal writing, project tracking, or CRM systems
• Bonus: Experience in administrative support or office coordination

Ideal Candidate:

• Based in Smithers or nearby
• Interested in flexible, part-time work (starting at ~5 hours/week and scaling up to ~20 hours/week)
• Comfortable working both independently and collaboratively
• Professional and organized

Why Work With Impact North?

• Fun team with a start-up feeling where all levels of the team work side by side
• Flexible work hours, right in town
• Opportunity to grow with us in your area of interest as we grow in northern BC

How to Apply

Please send your resume and a brief cover letter highlighting your relevant experience and interest in proposal coordination to ksanderson@impacteng.ca. Applications will be accepted until the position is closed.

Position: Part-Time Proposal Coordinator and Office Administrator

Location: Smithers, BC

Position Type: Part-time, hourly (10–20 hours/week)

Wage: $25/hour

Start Date: August 1 or September 1 (flexible)