Job Title: Lease Program Coordinator, Days

Location: Alliston

Status: FT, Non-Exempt

Reports to: Distribution Supervisor

General Description

Responsible for the administration and execution of the Honda Associate Vehicle program, and Company Car Program.

Essential Duties

• Reply to emails pertaining to HAVP and company cars in a timely manner.

• Receive new HAVP Units to be released from Honda.

• Complete an inspection on new HAVP units that arrive on Dock.

• Keep an accurate HAVP inventory including VIN, Name, License Plate, date of arrival, date of pickup and date of return.

• Communicate with CH counterpart regarding appointments for Honda associates and managers to handle the vehicles within the program.

• Ensure that all required paperwork is completed and distributed to the correct individuals and stored into the correct files.

• Survey units being returned and document the current condition of the vehicle

• Responsible for the proper and up to date licensing of vehicles in the HAVP and Honda Company Car program.

• Supply Customer Representatives accurate details and inventory on a daily/weekly and monthly basis.

• Performs all other duties assigned by management.

Additional Duties/Back-Up Duties

Product Distribution (Truck)

• Notify Livingston and Thorsons of daily central releases.

• Prepare in AS400 truck loads for Lease way.

• Prepare customs paperwork for rail and truck loads.

• Pick up and end of shift for Distribution Coordinator.

• Transmit rail information via EDI to Rail Services provider

• Prepare special notices for movements of all KY, KX and KJ product.

• Perform proper sign off of all AS400 terminals at end of day.

• Fill printers as needed at end of day.

• Perform any functions as requested by the Facility Manager

• Download previous day's "Receiving File".

• Monitor and keep daily inventory records for internal use and distribution throughout Honda (Daily Activity, Inventory Projection, AH Vehicle Shipment Plan. Domestic oh Hand).

• Resolve any weigh billing functions

• Create AS400 queries as required

• Track and enter all A/P and A/R into Navision

• Fill in for any absent office Associates.

• Process customer special requests and keep shift Supervisor and Terminal Manager aware of such requests.

• Maintain inventory data, troubleshooting and research; employ corrective action and data updates as necessary.

Product Distribution (Rail)

• Monitor railcar supply/demand throughout the day.
• Create rail loads as per availability and rail car supply
• Monitor distribution throughout load lanes.
• Move units as needed.
• Communicate with Rail Provider in regard to daily functions.
• Prepare notification sheets for Rail Provider
• Project railcar needs for next day and same day re-spots.
• Prepare Rail Provider Tracking reports and distribute daily.
• Internal system support for all computer applications and AS400 together with Client
• Problem resolution/change for customs requirements.
• Monitor age of all rail units and provide customer with aged reports as required
• Email requests when issue is discovered within AS400
• Contact Help Desk for any AS400 / printer related issues
• Fill in for other Office Associates as required.
• Problem solving for missing/wrong shipped units
• Send daily requests to Rail Provider for railcar supply
• Perform an inventory count of vehicles in the rail yard
• Prepare daily on-hand and shipped counts
• Check the yard for vehicles on hold
• Forecast total units to be loaded
• Monitor/perform factory returns working with Client
• Miscellaneous functions as requested by the Facility Manager.
• Cultivate and maintain positive relationships with Client & Rail Provider

Minimum Tools Needed

• Impact gun to remove and install license plates, Keys, pens, pencils, computer, AS400 connection, printer, photocopier and fax machine, telephone, handheld radio, wireless handheld scanne

Working Conditions

• Work is performed indoors in an office area as well as outdoors with exposure to all weather conditions year-round.

Minimum Requirements

• Grade 12 diploma;

• Background knowledge of office procedures, equipment and computer software

• Intermediate skill level for Microsoft Excel and Word

• Ability to function effectively under pressure

• Skilled at interfacing with other members of management and outside representatives

• Must possess good communication skills (verbal and written), planning skills, organizing skills and good analyzing skills.

• Valid full G driver's license with clean driving abstract.

• Must possess good planning, analysis and organizing skills.

• Able to pay close attention to details and identify/correct mistakes.

• Ability to delegate work effectively.

• Ability to keep confidential information private