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Labour & Employment Legal Assistant

Ruby & Co.21 days ago
Toronto, Ontario
Mid Level
full_time

Top Benefits

Competitive salary commensurate with experience
Excellent benefits package
Hybrid remote schedule

About the role

About the Company

Our client, a leading law firm is seeking a Labour & Employment Legal Assistant to join their team.

Responsibilities:

  • Prepare, draft, revise, and proofread correspondence, pleadings, contracts, policies, and tribunal documentation.
  • File and serve legal documents with courts and administrative tribunals, including the Ontario Labour Relations Board, Human Rights Tribunal, and Superior Court of Justice.
  • Manage lawyer calendars, schedule meetings, hearings, mediations, arbitrations, and discovery sessions.
  • Open, maintain, and close client files in accordance with firm policies and Law Society of Ontario requirements.
  • Perform conflict checks and coordinate with docketing/records departments.
  • Handle client communication, including intake, follow-up, and responding to general inquiries.
  • Monitor deadlines, limitation periods, and hearing dates; assist in docketing and time-entry processes.
  • Support billing and invoicing processes through document preparation and coordination with accounting.
  • Maintain confidentiality and handle sensitive employment-related matters with discretion.

Requirements:

  • Legal Assistant diploma or equivalent experience.
  • 2-4 years of experience as a legal assistant in labour and employment or civil litigation.
  • Familiarity with Ontario labour boards, tribunals, court rules, and procedures.
  • Strong knowledge of legal terminology, documents, and processes related to employment law.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and legal practice management software.
  • Exceptional organizational skills, attention to detail, and ability to manage competing priorities.

Compensation

This role offers a competitive salary commensurate with experience, excellent benefits package, hybrid remote schedule, and collaborative work environment.

About Ruby & Co.

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At Ruby & Co, we specialize in connecting exceptional legal talent with the law firms and companies that need them most. With years of experience in the legal recruitment industry, we understand the unique challenges and demands of the legal profession.

Whether you’re seeking to build your dream legal team or take the next step in your career, our expertise and extensive network ensure you’ll find the perfect fit.

At Ruby & Co, we are passionate about shaping careers, building teams, and fostering long-lasting professional relationships. Let’s make your legal recruitment journey seamless and successful.