Are you passionate about people, process, and supporting the creation of a great workplace? Formations Inc. is looking for a dynamic and detail-oriented Human Resources Coordinator to support our growing HR team.

This is a hands-on, process-focused role that touches many areas of HR: recruiting, onboarding, payroll support, benefits, employee communication, and more. It's perfect for someone who prefers dependable routines and being the go-to person for getting things done right.

Salary Range: $45,000 to $60,000 CAD annually
Please note: The final salary will be determined based on the candidate’s experience, qualifications, and alignment with the role’s responsibilities.

Reports to: HR Generalist (Navleen Kaur)

What You'll Be Doing:

Recruitment & Onboarding

• Support recruitment efforts for hourly roles, including resume screening and pre-screening calls
• Schedule interviews and coordinate candidate communication with hiring managers
• Conduct reference checks and draft offer letters
• Manage onboarding logistics in UKG Pro and send welcome packages, schedules, and documentation

HR Administration & Support

• Assist with payroll processing using UKG Pro
• Maintain accurate employee records and HRIS updates
• Support internal recognition and award programs
• Draft and distribute internal newsletters to share company news and employee celebrations
• Provide administrative assistance with training, development, and compliance initiatives
• Guide employees on HR systems, benefits, and policy inquiries
• Participate in HR & Safety department meetings and contribute to operational goals

Reporting & Engagement

• Draft weekly HR reports covering job vacancies and recruiting status

• Analyze HR metrics such as turnover, attendance, and performance

• Build out scorecards and insights to support data-driven decisions

Your Average Week Will Look Like:

• Kick off Monday by compiling the weekly HR report covering job vacancies, and recruiting status spreadsheet.

• Review and sort incoming resumes for active job postings along with conducting pre-screening calls and begin scheduling interviews with hiring managers.

• Follow up on reference checks and draft letters of employment.

• Support onboarding for new hires by sending welcome materials, schedules, and required documentation.

• Update and maintain employee files and records.

• Uploading and coordinating our recognition program for the committee.

• Begin drafting internal news letter highlighting our recognition program and business updates.

• Analyze HR metrics (turnover, performance, attendance) and build out scorecards.

What You Bring:

• 1–2 years of experience in HR coordination, administration, or a related support role

• Excellent organization and time management skills

• Strong written and verbal communication

• Proficiency with Microsoft Office and familiarity with HRIS systems (UKG Pro experience a plus)

• Ability to handle confidential information with professionalism

Why Join Us:

• Be part of a forward-thinking company committed to innovation.
• Work in a supportive, team-oriented environment that values respect, accountability, and communication.
• Opportunities for growth and advancement within the company.
• Competitive compensation package with 100% company sponsored health and dental benefits
• A generous flexible benefit program, including options for:
  • Health Spending Account (HSA)
  • Personal Spending Account (PSA)
  • RRSP contributions

As part of our selection process, shortlisted candidates will be invited to complete a TRAITS Assessment. Participation in this assessment is mandatory to be considered for the role. We look forward to reviewing your application!

For questions or accommodation requests during the application process, please contact us at hr@formations.ca***.***

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