Special Events Coordinator

Employment Type: Regular Part-Time
Pay Grade: Cupe $ 36.08 - $42.45 + 12%
Hours of Work: Hours: Up to 4 days a week – 8:30am to 4:30pm. The candidate must have the ability to work occasional weekends and evenings as required, including Statutory holidays.
Competition Number: 2025-42
Closing Date: August 12, 2025 at 4:30pm

The City of White is proud to be an equal opportunity workplace and is committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams. The City is a unique, ocean-side community of 22,000 citizens known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community. The City is located half an hour south of Vancouver on the shore of Semiahmoo Bay.

This position is responsible for coordinating the community events permitting process, coordinating cultural programs such as Art Walk and street entertainment, coordinating the day-to-day operations of the Uptown Gallery, coordinating the City’s parade float and attendance at external parades. The Coordinator will lead the programming and coordination of the White Rock & South Surrey Culture Crawl. This position also supports film coordination and other City produced events such as Canada Day and Sea Festival.

The Coordinator will develop proposals, detailed plans and schedules; coordinate, implement and monitor planned work activities and align activities to policy or strategy. They will organize work tasks; solicit corporate funding; prepare grant funding proposals; monitor budgets; and prepare and maintain a variety of reports, records, and correspondence. The position will supervise and oversee the work of casual staff, contractors, and volunteers. They will also liaise with other city departments to create and promote events using a variety of marketing methods. The nature of this position requires a flexible work schedule that includes evenings and weekends.

Qualifications

• Bachelor’s degree in special events, culture and recreation programming, arts, tourism, or a related field and/or an equivalent combination of training and experience.

• A minimum of 3 years’ related experience with special event or cultural program management.

Requirements

• Demonstrated ability to plan all aspects of a municipal event and cultural programming

• Considerable knowledge of the principles, practices, and objectives of community special events development and cultural programming.

• Thorough knowledge of the applicable policies, regulations and rules governing work.

• Demonstrated knowledge and experience working with community groups and organizations.

• Ability to prioritize workloads, to work independently with minimal guidelines and supervision, and to perform tasks under periodic work pressure.

• Ability to establish and maintain effective working relationships with internal and external agencies and stakeholders.

• Ability to solicit corporate sponsorship and grant funding, monitor City event budgets, and to prepare and maintain related reports, records, files and correspondence.

• Demonstrated experience with recruiting, orienting, training, and supervising the work of staff and volunteers, and providing direction to staff and contractors assisting with events.

• Ability to work collaboratively with others and to make a positive contribution to a team environment.

• Ability to communicate effectively orally and in writing.

• Ability to lift bulky objects, climb ladders and stand and walk for long periods of time.

• Availability to work on days, evenings, and/or weekends.

• Possess and maintain a valid Class 5 BC driver’s license or equivalent and submit a safe driving record.

• Applicants under consideration will be required to consent to a Police Information Check (PIC).

The ideal candidate for this position brings high energy and passion for best practices in training and thrives in a fast- paced environment. You are a self-starter, highly organized with a high attention to detail, and possess excellent verbal and written communication skills with an ability to exercise diplomacy, tact and professionalism.

The City is proud to be an equal opportunity workplace and is committed to promoting and preserving a culture of diversity, equity, and inclusion. We know that our greatest strengths come from the people who make up our teams and a more vibrant community starts with you! If your experience and education have prepared you for success in this role and you are committed to working in a manner that supports a respectful, healthy, and safe environment, please submit a cover letter and resume online at www.whiterockcity.ca/careers

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Education : Bachelor’s degree

Experience : 3 years to less than 5 years