Administrative Assistant, Public Works & Infrastructure

Permanent, Full-time Position

Non-Union

The Township of Springwater, located in the heart of Simcoe County, is a mixed urban/rural municipality with growing urban settlements and a prosperous agricultural sector. The municipality is currently recruiting for a permanent, full-time position of Administrative Assistant, Public Works & Infrastructure.

Reporting to the Director of Public Works & Infrastructure, the Administrative Assistant, Public Works & Infrastructure provides administrative support to the Director of Public Works & Infrastructure, which includes preparing correspondence, reports and meeting agendas/minutes, responding to inquiries, screening calls, recording and dispatching information, scheduling appointments, maintaining files and databases and other support duties as assigned.

The Township offers flexible work arrangements, including an opportunity for this position to participate in our 4-day work week program.

Position Responsibilities

The usual responsibilities of the position are:

• Provide confidential and non-confidential administrative support to the Director of Public Works & Infrastructure.
• Answer, screen, direct and record incoming calls and complaints; resolve routine and complex inquiries; provide information and/or follow up as required. Dispatch information, personnel and/or equipment for emergency or routine maintenance based on Township policies and procedures.
• Assist with inquiries to routine or basic water/wastewater troubleshooting.
• Liaise with internal and external contacts regarding Corporate related matters or to schedule appointments, meetings, and amenities.
• Compose, draft, type, edit, format, and distribute various communication, correspondence, documents, or presentations. Coordination of photocopying, collating, binding, and distributing various correspondence, documents, or presentations.
• Register the Directors and direct reports for conferences and various events; review and submit to payroll any expense claims and business meeting expenses, ensuring compliance with Township policy.
• Prepare and distribute departmental meeting agendas, minutes, or materials, and required follow-up.
• Record and transcribe meeting minutes for various meetings as assigned.
• Assist with planning and participating special events, workshops, committees, working groups, and special projects for departmental or strategic corporate initiatives.
• Assist with departmental payroll functions, including inputting payroll data, ensuring accuracy and completeness, checking timecard data, time off requests and maintaining employee data records and databases.
• Provide support the Executive Assistant to the Mayor, Council & CAO as needed including backfilling when necessary.
• Perform other duties as assigned or as required in accordance with corporate objectives.

Qualifications and Experience

• Minimum of a two (2) year College Diploma in Business Administration or related discipline. Three (3) year University Degree in Business Administration or related discipline is preferred.
• Completion of the Municipal Administration Program (MAP) Certificate from the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) is preferred.
• Two (2) years of experience performing duties related to the major job responsibilities, with previous experience within a municipal or public sector work environment preferred.
• Demonstrated ability to build relationships, communicate effectively both oral and written, problem solve, and influence without authority.
• Ability to maintain discretion and confidentiality of information is critical.
• Ability to meet strict timelines and focus on shifting priorities as needed.
• Demonstrated ability to negotiate and handle complaints to resolve conflict.
• Intermediate computer literacy using the following systems and software – Microsoft (Word, Excel, Power Point, Outlook, Teams, etc.) and Zoom; experience with PSD CityWide is an asset.
• Ability to accommodate deadlines or peak period workloads that may extend beyond designated normal workday hours or normal hours of work per week. Available to attend evening / weekend meetings and events as required.
• Valid Class G driver’s license in good standing and reliable vehicle to use on corporate business.

Rate of Pay

The Township of Springwater offers a competitive salary and a comprehensive employee benefit plan, including participation in the OMERS pension plan for this position. Compensation for this position is currently $52,703.98 to $61,684.09 per annum (2025 rate).

Hours of Work

This position will work 35 hours per week; however, occasional hours outside of normal business hours may be required.

How to Apply

Apply online by visiting www.springwater.ca/careers.

Closing Date: July 20, 2025

Don’t meet all the qualifications?

It's normal to feel unsure about applying if you don't check every box listed in the job posting. While certain qualifications are crucial for some roles, we encourage people from all backgrounds, with different levels of experience and education, to apply. Our recruiters will assess how you match up with the role.

Note: Applications that are not submitted online will not be considered. All applicants must provide a valid email address for communication purposes. Written correspondence pertaining to this recruitment may be sent to the email address provided. Applicants are responsible for ensuring that they check their email regularly. Personal information is collected under the authority of the Municipal Act and is used to determine eligibility for potential employment.

The Township thanks all applicants for their interest. Only those candidates selected for an interview will be contacted.

Accessible Accommodations

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.