Top Benefits
About the role
Payroll Billing Coordinator (Job Number: 25004426)
Primary Location:ON-MississaugaFinanceEmployee Type:Full-Time
Description:
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.
The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and
billing activities as required by the Branch Office and provides relevant information to the National
Development Centre. This position acts as a liaison between the branches across the country and the
corporate office for Central payroll processing.
DUTIES AND RESPONSIBILITIES:
- Prepare Field employee payroll including input and processing in keeping with the systems and processes
used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the
National Development Centre;
- Daily verification of employee’s time, application of provincial legislative rules and company polices to
create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.
- Manage sick time and vacation time requests and banks
- Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation
and application of all provincial Employment Standards and Collective Agreements
- Ensure all field staff and contractors are paid accurately and on time managing various different payroll
cycles and adhering to very strict tight deadlines.
- Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of
employee related payroll inquires and payroll issues that may arise.
- Prepare billing files in numerous forms, including input and processing in keeping with the systems and
processes used by the Branch Office; prepare data for transfer to the National Development Centre;
- Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are
paid and any required billing adjustments are processed in a timely manner
- Managing multiple payer and complex billing rules relating to various funders such as Government
Private, Auto Insurance, Therapy and specialty programs
- Resolution of billing queries and questions from clients and funders Review aged trial balance reports;
handle overdue accounts and collections as required.
- Manage contractor billing sheets for BTR including input and processing in keeping with the systems
and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for
transfer to the National Service Centre
- Manage intake , authorizations, communications, billing and reconciliation of HCAI system
- Participate in ongoing internal and/or external continuing education activities
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's
Quality Management System
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify
immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate
Bayshore personnel
- Complete other tasks as requested
Hybrid – At least 2 days onsite weekly
Qualifications:
Education
Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program
Strong Excel knowledge and skills at an advanced level
Experience
At least several years of experience with computerized payroll systems
Preference will be given to applicants with PeopleSoft HCM and Finance
Other Skills and Abilities
Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent
deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in
Branch Offices that provide service to French speaking clients. Minimum 30 w.p.m. typing speed required.
Internal candidates must have a track record of achievement in dealing with clients and employees, be able to
complete payroll and billing tasks and have consistently shown above average initiative. Successful internal
candidates must complete a six month probationary period specific to the Payroll/Billing Coordinator position.
About Bayshore HealthCare
At Bayshore, we believe in creating special moments for our clients each and every day, whether at the bedside, on the phone or in the clinic. These moments touch the lives of our clients and our employees, and they guide the way we run our business. These moments inspire, change and encourage us. They are what we call the Bayshore difference.
Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian-owned company.
With over 100 locations across the country, including home care offices, pharmacies and infusion clinics, Bayshore has more than 13,000 staff members and provides care to over 350,000 clients. We are dedicated to enhancing the quality of life, dignity and independence of all Canadians, by providing customized care plans and solutions that allow clients to remain in the comfort of their own home. See what some of our clients have to say about their experience with Bayshore. We have been a recipient of Canada’s Best Managed Companies award since 2006.
Chez Bayshore, nous croyons en la création de moments spéciaux pour nos clients, chaque jour, que ce soit à leur chevet, au téléphone ou dans une clinique. Nous cherchons à améliorer la qualité de vie, la dignité et l’autonomie de tous les Canadiens, en fournissant des plans de soins personnalisés et des solutions qui permettent à nos clients de rester dans le confort de leur propre foyer.
Bayshore, une entreprise exclusivement canadienne, est l’un des plus importants fournisseurs de services de santé à domicile et en milieu communautaire au Canada. Avec plus de 100 établissements à travers le pays, y compris des succursales dédiées à la prestation de soins à domicile, des pharmacies et des cliniques de perfusion, Bayshore compte au-delà de 13 000 employés et prodigue des soins à plus de 350 000 clients.
AP-2000672
Top Benefits
About the role
Payroll Billing Coordinator (Job Number: 25004426)
Primary Location:ON-MississaugaFinanceEmployee Type:Full-Time
Description:
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.
The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and
billing activities as required by the Branch Office and provides relevant information to the National
Development Centre. This position acts as a liaison between the branches across the country and the
corporate office for Central payroll processing.
DUTIES AND RESPONSIBILITIES:
- Prepare Field employee payroll including input and processing in keeping with the systems and processes
used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the
National Development Centre;
- Daily verification of employee’s time, application of provincial legislative rules and company polices to
create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.
- Manage sick time and vacation time requests and banks
- Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation
and application of all provincial Employment Standards and Collective Agreements
- Ensure all field staff and contractors are paid accurately and on time managing various different payroll
cycles and adhering to very strict tight deadlines.
- Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of
employee related payroll inquires and payroll issues that may arise.
- Prepare billing files in numerous forms, including input and processing in keeping with the systems and
processes used by the Branch Office; prepare data for transfer to the National Development Centre;
- Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are
paid and any required billing adjustments are processed in a timely manner
- Managing multiple payer and complex billing rules relating to various funders such as Government
Private, Auto Insurance, Therapy and specialty programs
- Resolution of billing queries and questions from clients and funders Review aged trial balance reports;
handle overdue accounts and collections as required.
- Manage contractor billing sheets for BTR including input and processing in keeping with the systems
and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for
transfer to the National Service Centre
- Manage intake , authorizations, communications, billing and reconciliation of HCAI system
- Participate in ongoing internal and/or external continuing education activities
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's
Quality Management System
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify
immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate
Bayshore personnel
- Complete other tasks as requested
Hybrid – At least 2 days onsite weekly
Qualifications:
Education
Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program
Strong Excel knowledge and skills at an advanced level
Experience
At least several years of experience with computerized payroll systems
Preference will be given to applicants with PeopleSoft HCM and Finance
Other Skills and Abilities
Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent
deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in
Branch Offices that provide service to French speaking clients. Minimum 30 w.p.m. typing speed required.
Internal candidates must have a track record of achievement in dealing with clients and employees, be able to
complete payroll and billing tasks and have consistently shown above average initiative. Successful internal
candidates must complete a six month probationary period specific to the Payroll/Billing Coordinator position.
About Bayshore HealthCare
At Bayshore, we believe in creating special moments for our clients each and every day, whether at the bedside, on the phone or in the clinic. These moments touch the lives of our clients and our employees, and they guide the way we run our business. These moments inspire, change and encourage us. They are what we call the Bayshore difference.
Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian-owned company.
With over 100 locations across the country, including home care offices, pharmacies and infusion clinics, Bayshore has more than 13,000 staff members and provides care to over 350,000 clients. We are dedicated to enhancing the quality of life, dignity and independence of all Canadians, by providing customized care plans and solutions that allow clients to remain in the comfort of their own home. See what some of our clients have to say about their experience with Bayshore. We have been a recipient of Canada’s Best Managed Companies award since 2006.
Chez Bayshore, nous croyons en la création de moments spéciaux pour nos clients, chaque jour, que ce soit à leur chevet, au téléphone ou dans une clinique. Nous cherchons à améliorer la qualité de vie, la dignité et l’autonomie de tous les Canadiens, en fournissant des plans de soins personnalisés et des solutions qui permettent à nos clients de rester dans le confort de leur propre foyer.
Bayshore, une entreprise exclusivement canadienne, est l’un des plus importants fournisseurs de services de santé à domicile et en milieu communautaire au Canada. Avec plus de 100 établissements à travers le pays, y compris des succursales dédiées à la prestation de soins à domicile, des pharmacies et des cliniques de perfusion, Bayshore compte au-delà de 13 000 employés et prodigue des soins à plus de 350 000 clients.
AP-2000672