Top Benefits
About the role
Legal Administrative Assistant – Litigation and Corporate (Hybrid – 3 Days Onsite)
Location: Downtown Toronto | Type: Full-time, Permanent
We are seeking a detail-oriented and proactive Legal Administrative Assistant to support our client's busy legal team, with a preference for candidates experienced in residential and commercial real estate transactions . This role supports both legal professionals and administrative functions, including light accounting and client communications.
Key Responsibilities:
- Assist with client intake , engagement letters, and document preparation
- Support real estate closings: prepare and organize closing documents, draft reporting letters, manage escrow documentation, and handle post-closing organization
- Draft and format legal correspondence and documents, including Wills and Powers of Attorney
- Maintain and organize files using LEAP; manage calendars, emails, and scheduling in Outlook
- Act as a liaison between clients and lawyers, ensuring timely follow-up and clear communication
- Assist with trust deposits, invoicing, audit responses, and reconciliation tasks using Teraview and QuickBooks
- Prepare court documents and liaise with courts or tribunals as needed
What We’re Looking For:
- Strong administrative experience in a law firm, ideally with real estate law exposure
- Proficiency with Microsoft Office, LEAP, QuickBooks, and document management tools like OneDrive or Dropbox
- Excellent communication, organizational, and multitasking skills
- Ability to work independently, take initiative, and manage shifting priorities
Work Environment & Benefits:
- Hybrid model : 3 days per week in-office (downtown Toronto), 2 days remote
- Competitive salary
- Full benefits after probationary period
If you're ready to advance your career in insurance litigation, submit your confidential CV today to Ben@cartelinc.com.
Contact:
Ben Higham, JD, LL.M.
Managing Partner – Cartel Inc.
First Canadian Place, Suite 2550
ben@cartelinc.com
About Cartel Inc.
When it comes to legal employment agencies in Toronto, there's a reason why Cartel is recognized as Toronto's most trusted authority in legal personnel. Situated at First Canadian Place, Marsha Meyers and her team have been providing professional personnel services to law firms and corporations throughout the Greater Toronto Area since 1975.
With over 40 years of experience in the field, Cartel is a household name in the legal industry. We are a regular participant and long-term supporter of TLOMA (The Law Office Management Association). We maintain a large database of the most qualified legal candidates in Toronto with a service that is professional, confidential and highly personalized. Our standing in the industry has enabled us to develop and maintain significant relationships over the years with the leading organizations in the legal community. We enjoy a high customer retention rate because our clients know that we take our responsibilities to them very seriously and that they can depend on us.
Our record speaks for itself but you don't have to take our word for it - just ask your friends, they'll tell you. Cartel.
*Cartel is also the recipient of Canadian Lawyers' 2018-19 Readers' Choice Legal Support Staffing Recruiters award.
Toronto's Most Trusted Authority in Legal Placement.
Top Benefits
About the role
Legal Administrative Assistant – Litigation and Corporate (Hybrid – 3 Days Onsite)
Location: Downtown Toronto | Type: Full-time, Permanent
We are seeking a detail-oriented and proactive Legal Administrative Assistant to support our client's busy legal team, with a preference for candidates experienced in residential and commercial real estate transactions . This role supports both legal professionals and administrative functions, including light accounting and client communications.
Key Responsibilities:
- Assist with client intake , engagement letters, and document preparation
- Support real estate closings: prepare and organize closing documents, draft reporting letters, manage escrow documentation, and handle post-closing organization
- Draft and format legal correspondence and documents, including Wills and Powers of Attorney
- Maintain and organize files using LEAP; manage calendars, emails, and scheduling in Outlook
- Act as a liaison between clients and lawyers, ensuring timely follow-up and clear communication
- Assist with trust deposits, invoicing, audit responses, and reconciliation tasks using Teraview and QuickBooks
- Prepare court documents and liaise with courts or tribunals as needed
What We’re Looking For:
- Strong administrative experience in a law firm, ideally with real estate law exposure
- Proficiency with Microsoft Office, LEAP, QuickBooks, and document management tools like OneDrive or Dropbox
- Excellent communication, organizational, and multitasking skills
- Ability to work independently, take initiative, and manage shifting priorities
Work Environment & Benefits:
- Hybrid model : 3 days per week in-office (downtown Toronto), 2 days remote
- Competitive salary
- Full benefits after probationary period
If you're ready to advance your career in insurance litigation, submit your confidential CV today to Ben@cartelinc.com.
Contact:
Ben Higham, JD, LL.M.
Managing Partner – Cartel Inc.
First Canadian Place, Suite 2550
ben@cartelinc.com
About Cartel Inc.
When it comes to legal employment agencies in Toronto, there's a reason why Cartel is recognized as Toronto's most trusted authority in legal personnel. Situated at First Canadian Place, Marsha Meyers and her team have been providing professional personnel services to law firms and corporations throughout the Greater Toronto Area since 1975.
With over 40 years of experience in the field, Cartel is a household name in the legal industry. We are a regular participant and long-term supporter of TLOMA (The Law Office Management Association). We maintain a large database of the most qualified legal candidates in Toronto with a service that is professional, confidential and highly personalized. Our standing in the industry has enabled us to develop and maintain significant relationships over the years with the leading organizations in the legal community. We enjoy a high customer retention rate because our clients know that we take our responsibilities to them very seriously and that they can depend on us.
Our record speaks for itself but you don't have to take our word for it - just ask your friends, they'll tell you. Cartel.
*Cartel is also the recipient of Canadian Lawyers' 2018-19 Readers' Choice Legal Support Staffing Recruiters award.
Toronto's Most Trusted Authority in Legal Placement.