Reference Number: 000002070
Posted Date: 6/17/2025
Closing Date: 7/8/2025

Department: LTRI (Department of Surgery - Urology/Oncology)
Position: Project Assistant I

POSITION TITLE

Project Assistant I

DEPARTMENT

LTRI (Department of Surgery - Urology/Oncology)

EMPLOYMENT TYPE

Temporary, Full-Time

HOURS OF WORK

37.5 hours per week

EMPLOYEE GROUP

Non-Union

REPORTS TO

Principal Investigator

The Lunenfeld-Tanenbaum Research Institute of Mount Sinai Hospital, a University of Toronto affiliated research center, is one of the world's leading centers in biomedical research. With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer, and women's and infant health, the Institute is committed to excellence in health research and the training of young investigators. Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health. Your significant contributions will assist in maintaining our momentum in advancing our research.

POSITION OVERVIEW

The Project Assistant I will be joining the team of Dr. Alexandre Zlotta, under the Department of Surgery- Urology/Oncology at Sinai Health.

Our team supports research focusing on bladder and prostate cancer, with a primary focus on retrospective studies and a small portion of clinical trials. We combine artificial intelligence, genomics, and global multi-institutional collaborations to explore innovative ways to improve cancer early detection/risk, and improve individual patient care. By bringing together data, technology, and expertise from around the world, we aim to turn research into real-world impact.

This position will be hybrid/remote, with 1-2 days per week in-person at 60 Murray St, Toronto.

ROLES AND RESPONSIBILITIES

Administrative Responsibilities:

• Assist with the development, maintenance and required updates for project related budgets and finances

• Maintain calendars and manage scheduling requests, organize meetings

• Inbox organization and monitoring

• Help in planning conferences and travel for the research team (i.e. booking flights, hotels, itineraries)

• Draft and develop correspondence and other documentation including: letters, reports, forms, etc. to support the activities of the research team and Principal Investigator

• Coordination of event planning and invited professorships; organization and planning of two large research conferences in Toronto, in prostate and bladder cancer

• Must be flexible with respect to time

Research Responsibilities:

• Review study-related literature, and contribute to manuscript and presentation editing, creation, and preparation for submission as required

• Participate in data entry and collection from EMRs, and management of large databases

• Assist with the submissions to the research ethics board (REB), including amendments, renewals and study close-outs

• Act as a point of contact for all study related inquiries

• Ensure research projects are following deadlines and identifying any issues that may arise

• Assist with knowledge translation and dissemination activities (e.g. preparing presentations, abstracts, conference posters)

• and other related tasks as required

QUALIFICATION AND EDUCATION

• Successful completion of Bachelor’s in health sciences or related field

• A minimum of 1-2 years of related experience in or familiarity with a research

• Knowledge of academic research is an asset

• Demonstrate strong written and verbal communication skills; able to confidently write, present, and communicate ideas clearly and effectively in a professional setting; Public speaking and interpersonal skills are an asset;

• Excellent scientific writing skills

• Excellent organizational and time management skills

• Excellent independent decision-making and problem-solving skills

• Excellent interpersonal skills

• Proficiency with MS Office software (Word, Excel, PowerPoint and Access) is required

In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).

We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.

The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department

Posting open until July 8, 2025. We thank all candidates for applying. Only those selected for an interview will be contacted.

Hours: 37.5 hours per week