Job Description Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

This position is responsible for: Processing the corporate bi-weekly payroll in accordance with payroll, human resources policies, Collective Agreements and Federal and Provincial regulations. Maintains employee electronic and corporate files in compliance with legislation requirements. Verifies and audits time and labour data, analyses payroll data requests ensuring privacy protocols are adhered to. Conducts initial investigation of payroll discrepancies to support Payroll Analysts in determining potential cause and resolution. Responds to employee inquiries, third party organizations and internal departments relating to employee’s pay and prepares related documents.

What will I be doing?

• Analyzes and verifies Human Resources employee data and updates payroll related data to corporate payroll/human resources system.
• Actions all employee payments, documentation and legislated deductions including but not limited to Tax changes/exemptions, Family Responsibility Orders, Provincial Court Orders, Record of Employment Requests, employee grievances and Pension Plan requirements.
• Monitors and makes adjustment for employee eligible time off plans and various top-up programs (Maternity, Parental, WSIB) and ensure payments are in compliance with Collective Agreement and Human Resources policies.
• Maintains corporate payroll electronic and/or hard copy files and prepares payroll remittances for payments including statutory deductions, garnishments, family support, union dues and other voluntary payments.
• Validates time and labour data from Time Keepings Systems to ensure adherence to employee conditions of employment, Collective Agreements and Human Resources Policies. Audits time entry amendments received to ensure accuracy prior to payment. Liaises with timekeepers, supervisory and management staff to receive approvals make corrections as required.
• Responds to inquiries and researches root cause of inaccurate payments. Communicates with Human Resources, supervisory and management staff to rectify data inaccuracies to ensure employees are paid correctly.
• Communicates with employees to answer questions relate to Collective Agreement and Human Resources Policies as it relates to payroll payments.
• Responds to various external organizations to answer and provide information related to legislated employee data (Statutory Deductions, Pension Plans, WSIB, Service Canada, Provincial Court Orders, Family Responsibility Orders, Ministry of Finance)
• Communicates with Human Resources staff on a regular basis to provide payroll related information, reports and clarification for employees as needed.
• Administer the pension plan in terms of pension Buyback calculations, Pension elimination period calculations, and Broken Service Calculations
• Contribution to Policy: (Describe input to policy making process and/or long term corporate/department planning, how it occurs, and at what level)
• Identify those individuals/organizations directly affected by programs/decisions, the consequences of errors in judgement and the level and frequency of access to confidential material

What Skills and Qualifications Do I Need?

• Completion of high school education, holds a Certificate in Business or Accounting and holds an active Payroll Compliance Practitioner certificate (PCP) from the Canadian Payroll Association is mandatory.
• Three years experience in processing a computerized payroll of unionized and salaried employees. Good working knowledge with payroll manuals. Ability to interpret corporate policies and collective agreement(s). Good knowledge of spreadsheet and word processing applications. Good organization skills. Good oral and written communications skills.

Confidentiality: Regular access to confidential employee personal information. Disclosure could lead to grievances or legal action.

INTERNAL/EXTERNAL CONTACTS (Consider the level, frequency and impact of the incumbent’s contacts) Internal Regular contact with all levels of staff to obtain information for payroll and to respond to questions. External Regular contact with banks, legal firms, courts and credit unions, and occasional contact with representatives of UIC, CPP, WSIB, OMERS, and Revenue Canada, to exchange information on payroll matters.

WORKING CONDITIONS AND LEVEL OF EFFORT (Consider the job environment, degree of physical stress, and the intensity of mental concentration required) Normal office environment. Prolonged periods at a computer terminal are required. As bi-weekly payroll deadlines approach, short periods of intense work are required.

Don’t Meet Every Requirement? If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com .

Application Process All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.