About Us:

Maximus is a leading government contracting and services company dedicated to delivering exceptional solutions and services to the public sector. We are committed to making a positive impact on all levels of government by providing innovative, reliable, and cost-effective solutions. We are seeking a highly skilled and experienced Proposal and Capture Administrator to join our Business Development team and play a pivotal role in our growth.

Job Summary:

The Proposal Administrator is responsible for supporting the proposal development process from initiation to submission. This role ensures the timely coordination, organization, and quality control of proposal documents and associated materials. The Proposal Administrator works closely with cross-functional teams including business development, sales, marketing, legal, and subject matter experts to ensure proposals meet client requirements and organizational standards.

Key Responsibilities:

· Assist in the planning, coordination, and execution of proposal responses, including RFIs, RFPs, RFQs, and other solicitation types.

· Track and manage proposal deadlines and deliverables using scheduling tools and calendars.

· Compile and format proposal documents according to client specifications and internal branding guidelines.

· Maintain proposal content libraries, templates, and supporting documentation.

· Liaise with internal stakeholders to gather necessary information, resumes, past performance, and pricing components.

· Conduct quality control checks for grammar, consistency, and compliance with solicitation requirements.

· Manage version control and ensure the latest documents are shared and archived correctly.

· Support proposal kickoff meetings, progress reviews, and final production efforts.

· Assist with final production, packaging, and submission (physical or electronic).

a. Maintain and update proposal tracking systems via Salesforce, SharePoint, etc.

· Support post-submission activities, including debriefings and lessons learned sessions.

Qualifications:

· Degree, diploma or equivalent certification(s) in Business, Communications, English, or related field preferred.

· 2+ years of experience in proposal coordination or administrative roles (government or commercial proposals).

· Familiarity with proposal development methodologies and government procurement processes preferred.

· Strong organizational and time management skills with the ability to handle multiple deadlines.

· Excellent written and verbal communication skills.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Adobe Acrobat and SharePoint preferred.

· Proficiency in proposal management software/tools (e.g., Shipley, Salesforce, SharePoint, AutoGen AI).

· Detail-oriented with strong proofreading and document formatting skills.

· Ability to work independently and as part of a collaborative team.

Benefits:

· Competitive salary and performance-based bonuses.

· Competitive Paid Time Off policies.

· Comprehensive benefits package, including healthcare, dental, and retirement plans.

· Professional development opportunities and continuous training.

· Collaborative and innovative work environment.

· Opportunity to make a meaningful impact on public sector initiatives.