About the Role

Are you a detail-driven operations professional who can juggle schedules, solve problems, and keep financial records tight and accurate? GoodDoors Property Management is hiring a Maintenance Coordinator & Operations Support to help us keep our properties running efficiently — and our books balanced.

This hybrid role blends field coordination, contractor communication, and light accounting. You’ll be the go-to for managing maintenance tickets, scheduling inspections, and updating stakeholders — while also supporting critical back-office functions like move-out processing, fee application, and bank reconciliations.

Key Responsibilities & KPIsMaintenance Coordination

• Assign & Monitor Work Orders

Triage incoming requests in Property Meld, assign to vendors or techs, and follow up until resolved.
KPI: 95% of maintenance requests assigned within 1 business day.

• Tenant & Owner Communication

Keep stakeholders informed on job status through consistent communication.
KPI: Communication logged on 90% of open work orders.

• Vendor & Inspection Scheduling

Schedule trades, inspections (seasonal, interior, move-outs), and ensure access is arranged.
KPI: 100% of inspections completed on schedule.

• Invoice Processing & Job Closure

Review and code invoices from vendors. Ensure all work order documentation is complete.
KPI: 100% of invoices processed within 2 business days of receipt.

Accounting & Administrative Support

• Charge Fees to Owners and Tenants

Apply fees for damages, lease violations, or maintenance as needed.

• Process Move-Outs

Finalize accounts, apply deductions, and close files post move-out.

• Mail Handling

Collect mail and ensure outgoing payments (e.g., paper checks) are mailed on schedule.

• Bank Reconciliations

Assist with monthly bank reconciliations for operations and trust accounts.
KPI: 100% of reconciliations completed and submitted by the 5th business day of the month.

What You Bring

• 2+ years in property management, bookkeeping, or admin operations
• Experience with reconciliation, invoice coding, or tenant/owner accounting
• Strong organizational skills and high attention to detail
• Tech proficiency (Property Meld, PropertyMe, Buildium, Excel, etc.)
• Clear communicator with a proactive, follow-through mindset
• Valid driver’s license for local errands and deliveries
• Laptop & Smartphone that you can use for work

Why Join GoodDoors

GoodDoors Property Management is Saskatchewan’s most innovative residential property management company. We offer:

• Competitive compensation
• Health and dental benefits
• Paid vacation and personal days
• Ongoing training and career development
• A fast-paced, supportive, performance-driven environment

Job Type: Full-time

Pay: $42,000.00-$49,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Expected start date: 2025-06-30