The Administrative Assistant - Physician formally reports to the Clinical Manager while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant - Physician coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.

Duties & Responsibilities

• Organizing physician's schedule
• Answering, screening, and transferring phone calls
• Maintaining patient confidentiality
• Creating and maintaining an efficient filing system for research and administrative matters
• Assisting with drug approval letters and disability applications on behalf of patients
• Maintaining an updated database of appointments, diagnoses, and disposition decisions
• Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
• Accurate handling and preparation of OHIP billing procedures
• Overseeing of accounts receivable and payable functions for physicians
• Managing research accounts
• Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
• Booking travel and hotel arrangements, meeting rooms, and catering as required
• Accurate transcription for correspondence for physician's office could include dicta typing

Qualifications

• Responsible, efficient, personable, and motivated individual who is a graduate of a recognized Medical Administration program, or equivalent experience
• Successful completion of a Medical Terminology certificate
• Proficient computer skills with advanced knowledge of Word, Excel, Adobe, and PowerPoint
• Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
• Professional and consistent customer service skills

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.