✓ Weekdays ✓ 8hr ✓ Days

POSITION DESCRIPTION

POSITION TITLE: Manager, Financial Services

IMMEDIATE SUPERVISOR: Deputy Chief of Administration

Expected Salary Range:

• $129,963.95 - $159,547.70

POSITION SUMMARY:

To manage all financial aspects of police operations and administration for the Guelph Police Service.

MAJOR RESPONSIBILITIES**:**

Financial Management:

Prepare, coordinate and administer the development of the multi-year operating and capital budgets and long term financial planning ensuring accuracy, completeness and alignment with the Service’s strategic plan. Regularly report to the Police Services Board and senior leadership on the ongoing monitoring and analysis of organizational and unit budgets. Monitor and forecast operating and capital results including the financial impact of negotiated salary changes, annualization and inflation, based on trends and statistical analysis. Identify potential risks and opportunities and make recommendations to Executive Management. Participate in financial audits and the development of financial policies as required. Make formal presentations on financial issues. Authorize expenditures in accordance with policy. Process all purchase orders and journal entries and manage the accounts payable, deposit and accounts receivable process to ensure efficient response. Maintain ongoing dialogue with senior leadership, GPS units and City finance staff to be aware of current financial issues and information. Prepare for, advise and participate with the Police Service Board on collective bargaining matters. Act as backup to the Manager, Human Resources to review and approve payroll and government remittances. Administer the year-end accounting process including balance sheet reconciliations, accruals and financial reporting. Supervise and provide direction and guidance to Financial Analyst and Administrative Services Assistant reporting to Manager.

Highlighted Competencies:Productivity, Job Knowledge, Organizational Awareness, Communication, Interpersonal Skills, Computer/Technical Skills

Reporting:

Support the preparation of grant applications and provide financial reporting as they apply to the GPS. Prepare monthly, quarterly, year-end reports and other reports as required by senior leadership or City finance staff. Prepare financial models as necessary. Report appropriate information to Statistics Canada.

*Highlighted Competencies:*Productivity, Job Knowledge, Computer/Technical Skills, Communication

Materials Management & Procurement:

Supervise and monitor Materials Management staff to ensure the efficient and effective supply of purchased goods and services and the efficient operation of mail services. Respond to vendor queries as required. Oversee the development of Requests for Proposals & Tenders and ensure procurement practices adhere to the City of Guelph’s procurement by-law. Review and approve recommendations for contract awards made by Materials Management staff.

*Highlighted Competencies:*Developing Others, Communication, Interpersonal Skills/Conflict Management

Training/Advising:

Assist the senior leadership team in identifying financial options and alternatives to enhance service delivery and ensure efficient utilization of resources. Train Program Managers on financial matters including budget preparation, reporting procedures, financial policies, and variance analysis.

*Highlighted Competencies:*Developing Others, Customer Service, Communication

Other:

Responsible for any other duties as assigned.

JOB COMPETENCIES:

Ø Job Knowledge

Ø Customer Service (Internal & External)

Ø Productivity

Ø Teamwork

Ø Computer/Technical Skills

Ø Continuous Improvement

Ø Communication (Oral & Written)

Ø Developing Others

Ø Interpersonal Skills

Ø Organizational Awareness

QUALIFICATIONS:

• University degree in Finance, Accounting or related field
• Must have a professional accounting designation (CPA) and be a member in good standing
• Minimum of 5 years of progressive experience in similar roles, preferably within a municipal or public sector environment, including supervisory experience
• Demonstrated experience in developing and implementing financial strategies and plans including budgeting and forecasting
• Proven ability to identify, assess, and mitigate financial risks and implement risk management strategies
• Advanced computer skills in Microsoft Office and financial accounting systems
• Exceptional leadership, communication, interpersonal and time management skills
• Demonstrated ability to design and provide client focused services
• Demonstrated ability to be an innovative and resourceful

WORKING ENIVORNMENT:

• Climate controlled office
• Extensive sitting, listening and mental concentration
• Some travel required, both local and outside the community
• Some lifting (approximate maximum of 25 lbs.)
• Extensive digital dexterity for computer work
• Hours of work vary and may require some extended shifts to meet multiple deadlines