Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description RESEARCH INSTITUTE OF THE MUHC The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary The Finance Division of the Research Institute of the McGill University Health Centre (RI-MUHC) is currently hiring an Accounts Payable Agent. If you are passionate about numbers, thrive in a fast-paced setting, and enjoy being part of a purpose-driven organization, this is the job for you!

General Duties

• Processes invoices, payment requisitions in respect of the various policies and procedures of the multiple granting agencies as well as those of the RI,
• Assesses both the eligibility of the payment request as well as the completeness of the documentation submitted as determined by CIHR or internal RI Policies and Procedures,
• Coordinates with the payment requestor or grant monitor to ensure that any missing documentation or issues over compliance are addressed,
• Ensures correct accounting treatment (Coding), validating funds available and approval authorizations are respected,
• Records transactions to the accounting system Virtuo,
• Validates where necessary to issued Purchase Orders,
• Validates where necessary to shipping/receiving documentation,
• Ensures correct sales tax treatment: self-assesses taxes or returns to supplier for correction where required and ensure eligibility of tax rebate claim, refuses claim if necessary,
• Processes/participates in weekly check run: ensures only appropriate invoices paid,
• Participates in special projects such as year-end preparations, granting agency financial or government audits,
• Accomplishes any other related duties as required by the immediate superior and/or delegate and improvements.

Standards Of Performance

• Respects departmental policies and procedures,
• Invoices accurately entered and processed in a timely manner,
• Maintains and updates activity and issue logs on a daily basis and follow up in a timely manner in excel,
• Ensures that the filing is in order and organized,
• Ensures adequate communications with AP Team Leader,
• Exhibits good interpersonal and communication skills,
• Manages sometimes difficult situations when collecting required information,
• Demonstrate positive and productive attributes in support of new initiatives,
• Confidentiality is maintained at all times,
• Exhibits teambuilding and works to achieve team objectives.

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education

• Diplôme d’études professionnelles (DEP)
• University Undergraduate degree

Professional Membership: ☐ Yes ☒ No

Other Requirements

• Excellent knowledge of French and English (spoken and written),
• Good general knowledge of basic accounting principles,
• High level of accuracy and autonomy, attention to detail and the ability to respect deadlines,
• Understanding of Granting Agency Policies and Guidelines,
• Understanding of public sector procurement regulations,
• Understanding of Canadian sales tax rules,
• Comfortable in a high transaction volume, multicurrency environment,
• Demonstrated versatility with software applications, such as, Microsoft Office, Internet, Outlook,
• Customer service focused and demonstrates ability to communicate with tact and discretion,
• Excellent organizational and interpersonal skills.

Additional information

Status : Temporary Full-Time (35-hour workweek)

Full time 35 hours per week

Pay Scale : Commensurate with education & work experience. $37,200.80 - $55,783.00

Work Shift : Monday to Friday 8:30am to 4:30pm

Work Site : 2155 Guy Street, hybrid

*** If you wish to include a cover letter, please attach it with your resume in one document. ***

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION. Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, research.talent@muhc.mcgill.ca