Apply By: Tuesday, July 29, 2025 11:59 pm EDT

Office Administrator for Director of Crown Operations, East Region Bilingual (English/French)

Job ID:

231566

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Criminal Law Division

City:

Ottawa

Position(s) language:

Bilingual English/French

Job term:

1 Temporary (12 month contract/secondment with possibility of extension)

Job code:

11OAD - Office Administration 11

Salary:

$32.11 - $38.34 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Are you organized, dependable, and ready to take initiative? The Director of Crown Operations - East Region ‘s Office is looking for an Office Administrator to help keep things running smoothly. In this important role, you'll support a small, dedicated team of legal and business professionals. You'll handle sensitive and highly confidential information, manage office tasks, and help make sure the office operates efficiently. If you have experience in a court or legal setting and want to grow your career in a meaningful way, this could be the right fit for you.

Note: Candidates will be required to work from the office for a minimum of 3 days per week or more as operationally required.

About the job

As a member of the Director of Crown Operations East Region office, you will:

• act on behalf of the Director and legal counsels by performing legal and administrative duties in support of electronic screening and disclosure
• administer operational support services in the Office of the Director of Crown Operations while providing leadership to support staff
• provide administrative, clerical and legal support to the Director's office such as preparing correspondence and legal documents
• liaise with accused, defense counsel, police, victims/witnesses, judiciary and justice related agencies & other stakeholders.
• assist with the development and implementation of regional policies and procedures as per established directives and protocols
• provide reception services, maintain and update shared electronic information, order/maintain office supplies and equipment
• process invoices, office purchasing and inventories, schedule appointments and manage the Director's calendar, and maintain Zoom accounts
• provide administrative support to the office while maintaining and processing court case files and liaising with a variety of clients and stakeholders

What you bring to the team

Mandatory requirements

• You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Knowledge and Skill:

• you have established legal administration and administrative experience including a thorough knowledge of office procedures
• you have knowledge of substantive criminal law, court procedures, policies and practices related to the administration of criminal justice and are able to understand legislation and legal terminology

Interpersonal and Communication Skills:

• you have effective leadership ability to oversee program administration, and the ability to work independently
• you have excellent oral and written communication skills to manage correspondence
• you have good judgement, excellent interpersonal, organizational and analytical skills
• you can prepare various reports and respond to inquiries from multiple stakeholders.

Computer Skills:

• you have excellent knowledge and ability to use personal computer equipment with standard software applications such as word processing, spreadsheets, e-mail and customized database applications including Word and Excel

Organizational, Administrative and Time-Management Skills:

• you have strong organizational and planning skills to effectively support screening, disclosure, pre-trials, diversion and other case management practices, and meeting statutory and administrative deadlines.
• you have demonstrated administrative and time management skills to function in a high volume, fast-paced office.
• you can act on behalf of the Director and legal counsels.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives

• accessibility

• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment

Additional information:

Apply by:

Tuesday, July 29, 2025 11:59 pm EDT

Position details:

• 1 Bilingual English/French Temporary, duration up to 12 months, 161 Elgin St, Ottawa, East Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3

Category:

Administrative and Support Services

Posted on:

Tuesday, July 15, 2025

Note:

• This ad is also available in French.
• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-AG-231566/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together