Job Title

Office Manager

Department

Administration

Reports To

Controller

FLSA

Non-Exempt

Location

Guelph, Ontario, Canada

Summary

Under the direction of the General Manager, the Office Manager will be responsible for undertaking various administrative tasks for the office and spare parts department. The primary objective is to provide adequate support to staff and customers, ensuring efficient operations. The role encompasses bookkeeping, purchasing, ordering, spare parts coordination and general office tasks. We are looking for a reliable Office Assistant/Spare Parts Coordinator that will undertake administrative tasks for office and spare parts, ensuring the rest of the staff and customers have adequate support to work efficiently.

Essential Duties and Responsibilities

· Coordinating office activities and operations to secure efficiency and compliance to company policies.

· Supervising self and dividing responsibilities, then scheduling to ensure best performance.

· Keep stock of office supplies and place orders when necessary

· Control spare parts shipping and receiving

· Manage shipping paperwork and filing/logging activities.

· Coordinate office activities and operations to secure efficiency and compliance to company policies.

· Control spare parts receipt and shipping, providing paperwork and emails to support all parties

· Divide responsibilities to ensure performance.

· Manage agendas/travel arrangements/appointments etc. if required. for the upper management

· Manage phone calls and correspondence (e-mail, letters, packages etc.)

· Support budgeting and bookkeeping procedures

· Create and update records and databases with personnel, financial and other data.

· Track stocks of office supplies, warehouse inventory and place orders when necessary

· Submit timely reports and prepare presentations/proposals as assigned.

· Assist colleagues whenever necessary.

· Performs other duties as assigned.

Qualifications

· Excellent organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Ability to follow verbal and written instructions.

· Knowledge of office practices and clerical/accounting procedures.

· Proficient in Microsoft Office Suite

o Excel - advanced skills required

· Knowledge of accounting applications and software.

Education and/or Experience

· High school diploma or equivalent required, with some bookkeeping coursework.

· Three to five years of related experience required.

· Able to exchange non-routine information using tact and persuasion as appropriate

· An excellent listener and can also be assertive, persistent, and persuasive.

· Strong interpersonal and written/verbal communication skills.

· Ability to thrive in a high-energy and fast-paced work environment.

· Adaptable and can think on your feet; when faced with new challenges or tough conversations, you face them head-on.

· Strong organizational skills and follow through.

· Fluent in PC use as a development and communications tool. MS Office/Excel/Word skills required.

· Other duties may be assigned.

Travel

N/A

Reasoning Ability

Ability to comprehend complex instructions effectively. Candidate should be able to identify issues, analyze, and find an appropriate solution. Candidate should possess strong communication skills.

The ability to define and manage expectations is critical. Candidate should have good judgement and the ability to make informed decisions.

Physical Requirements

Ø Prolonged periods sitting at a desk and working on a computer.

Ø Must be able to lift up to 15 pounds at a time.

Direct Reports

This job has no supervisory responsibilities.

Job Type: Full-time

Pay: $44,713.22-$69,232.34 per year

Benefits:

• Dental care
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Language:

• English (preferred)

Work Location: In person