GENERAL STATEMENT
With minimal supervision, and in accordance with established procedures, the Purchasing Buyer/Clerk provides purchasing and clerical support. This position assists in the procurement of a wide variety of goods and services, and, when directed, handles a full RFP or Tender process. Liaising with internal customers and a variety of external suppliers, the buyer/clerk assists requisitioning departments to ensure that cost-effective practices are utilized when determining needs and obtaining supplies. As a member of the Purchasing and Finance teams, this position works to both defined purchasing standards and daily service timelines.

TYPICAL DUTIES

• Orders placement of assigned requisitions for a variety of goods and services including the determination of the best method to obtain vendor quotes in compliance with approved college purchasing policies and procedures;
• In consultation with the Purchasing Coordinator and the Procurement Specialist, analyzes bids and documents as to price, quantity, specifications, and other factors (including compliance with Purchasing policy and procedures); awards to the successful supplier by generating a Purchase Order on Colleague or use of college VISA corporate purchasing card;
• As assigned, prepares and/or assists departments in developing accurate, detailed specifications, formal quotes, tenders, and other typical formal procurement processes, and assists with subsequent evaluation and award process;
• Researches information on products and services available, communicating internally where appropriate;
• Expedites delivery of purchases;
• Coordinates the college’s credit card program including communications to card holders, card suppliers, and maintenance of the cardholder database;
• Maintains various departmental records such as vendor registration files and vendor catalogues;
• Prepares detailed spreadsheets for bid analysis and recommendation to award;
• Liaises, on a daily basis, with college staff and vendors on a wide variety of information and clarification issues, including order-related issues and interpretation of college purchasing policies and procedures;
• Performs a variety of clerical work involving databases and spreadsheets; including year-end closing in Colleague (to close, adjust, or correct any existing or outstanding orders in order to have a clean year-end cutoff); takes messages and directs inquiries to appropriate personnel, makes meeting arrangements, and prepares required materials as specifically directed;
• Performs office operational tasks including delivering and receiving mail, ordering supplies, filing, and inputting data into the Colleague Finance system;

Performs other related duties similar in scope and complexity.

QUALIFICATIONS

Grade 12 plus a Supply Management Training program Diploma (SMT), or a related Business Diploma, current enrollment in the Supply Chain Management Association (SCMP) Designation program, and three years related experience, or equivalent combination of education and experience.

• Demonstrated customer service skills;
• Proven communication and interpersonal skills;
• Proven keyboarding skills, with a high degree of accuracy;
• Working knowledge of MS Office Suite;
• Ability to work independently and manage a heavy workload with constant deadlines;
• Experience in web-based ordering systems;
• Ability to occasionally lift up to 18kg.

Note, this posting closes on July 6, 2025.

Job Types: Full-time, Permanent

Pay: $31.23-$33.36 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• Monday to Friday

Work Location: In person