Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing our staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a part-time Secretary II at Glen Allan Elementary.

Glen Allan Elementary serves approximately 285 students in kindergarten to Grade 6, with 16 teaching staff and 11 support staff. The school is located in Sherwood Park, AB.

At Glen Allan Elementary, the focus is on helping people achieve all they can be. It’s about believing in dreams and building the skills needed to achieve them. The school aims to engage, motivate and inspire by focusing on individual strengths, interests, real-world activities and building partnerships with families.

• Commencing August 25, 2025

• 27.5 hours per week (5.5 hours per day)

• Open to internal and external applicants with priority given to permanent employees

• Click on “Sign in With Employee Email” to be considered an Internal Applicant

• EIPS offers a comprehensive benefit package

KEY DUTIES & RESPONSIBILITIES

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal.

Secretary/Clerical

• Responsible for telephone switchboard and directing calls

• Record and relay telephone messages to staff and students

• Welcome and assist visitors to the school office

• Distribute mail and courier material to mailboxes

• Assist staff members with office equipment problems

• Communication through School Messenger

• Type correspondence, letters, and memos for administrators and teachers

• Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff,

• Perform general office duties, file, and photocopy

PowerSchool/PASI

• Maintain student attendance daily, record student absence, appointments, and late messages from parents

• Call parents if the school has not been contacted regarding the student’s absence as directed by Administration

• Update basic student demographic information

• Maintain student cumulative files through PASI

• May be responsible for creating basic reports

• Maintain and verify the information for PASI submissions

• Responsible for providing audit information as requested by Alberta Education

• Meet Alberta Education Reporting submission deadlines

• Submit class size information report

First Aid

• Distribute medication to students as authorized by their parents, prescribed by the family doctor, and assigned by the administration

• Supervise students in case of illness or accidents

• Attend to student injuries or illnesses

• Document medical action is taken with the student

QUALIFICATIONS

Education and Experience

• High School Diploma

• Supplemented by related courses

• Minimum of one-year related experience in a school or office environment

• Equivalencies will be considered

Knowledge, Skills, and Attitudes

• High degree of proficiency in office computer applications such as MS Word, Excel, and PowerSchool
• Accurate data entry skills
• Good oral and written communication skills
• Switchboard experience
• Good interpersonal skills
• Good organizational and time management skills
• Good prioritization, organization, multitasking, problem-solving, and time management skills
• Ability to work independently
• Strong ability to adapt and manage change with frequent interruptions
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
• Personal suitability

For more information, please contact Lana Lastiwka, Principal, at 780-467-5519 or email .

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

“If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email info@applytoeducation.com.”