Regular/Temporary

Temporary

Job Title

PROJECT COORDINATOR (ENG)

Job ID

69880

Location

Central Campus

Open Date

06/04/2025

Job Type

Limited Term (>12 months)

Close Date

06/10/2025

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Engineering Career Services

Salary Grade/Band

Grade 9

Salary Range

$30.84 - $47.65 (hourly)

Contract Duration

15 Months

Hours per Week

35

Posting Details

Schedule

Monday-Friday, 8:30am-4:30pm

Education Level

Bachelor's degree in Business Administration, or related field of study

Career Level

Requires 4 years of relevant experience

Job Description

Project Coordinator, Faculty of Engineering
(JD0804)

Engineering a Brighter Future
https://www.eng.mcmaster.ca/about-us/strategic-plan/

About the Faculty

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. It has earned a strong reputation as a centre for academic excellence and innovation. The Faculty has approximately 180 faculty members, along with over 5,000 undergraduate and about 1000 graduate students. The Faculty attracts approximately $30 million in annual research funding. Engineering faculty, staff and students at McMaster pursue research and learning in more than 22 research centres, institutes and networks whose interdisciplinary pursuits cross departmental and Faculty boundaries. Outside the University, we collaborate regularly on research projects with partners in universities, government and more than 100 companies in Canada and abroad.

About the Department

The Centre for Career Growth and Experience at McMaster University's Faculty of Engineering is dedicated to empowering students through comprehensive career development, co-operative education, and experiential learning opportunities. As Ontario's second-largest engineering co-op program, we offer flexible, paid work terms ranging from 4 to 16 months, allowing students to integrate valuable industry experience into their academic journey. Beyond co-op placements, the Centre provides year-round services, including personalized career advising, resume and interview preparation, and access to over 10,000 job postings annually. Students also benefit from a variety of workshops, networking events, and involvement in over 100 student clubs and teams, fostering both professional and personal growth. Through its holistic approach, the Centre ensures that engineering students are well-equipped to navigate their career paths and achieve success in the workforce.

About the Position

The Faculty of Engineering at McMaster University invites applications for a Project Co-ordinator to join the Centre for Career Growth and Experience for a 15-month limited-term role. Reporting to the Manager, Career Education and Professional Development, the Project Co-ordinator will lead the planning and execution of multiple strategic initiatives that advance our mission of delivering impactful career education and experiential learning services.

In this role, you will support the Career Education team by driving key projects, including:

• Creating a centralized repository of tools and resources to support consistent, high-quality career advising and clearly defined student learning outcomes.
• Reviewing and enhancing career workshops, ensuring alignment with curriculum-based learning goals and student development frameworks.
• Coordinating the Faculty’s Student of the Year and Employer of the Year programs, including managing nominations, organizing the selection process, and overseeing communication strategies.
• Streamlining the Co-op Confirmation Form process to improve operational efficiency across the department.
• Recruiting student participants for the Co-operative Education and Work-Integrated Learning Canada (CEWIL) research grant initiative.

Job Summary

Responsible for providing leadership, oversight, coordination and technical expertise for projects related to the program.

Purpose & Key Functions

• Collaborate in the strategic planning for initiatives and related projects for the department
• Lead projects by actively engaging all stakeholders, leadership, and support staff to ensure projects move forward and meet critical landmarks.
• Engage resources to ensure that all projects are completed in the timelines specified.
• Work with Team Leader to ensure that labour resources are available and trained accordingly.
• Provide leadership and coordinate the work of support staff assisting in the completion of projects.
• Provide estimates of time and resources to management for project completion.
• Contribute to the development of project budgets for review and approval.
• Implement and maintain project budgets. Create financial projections and make adjustments to project budgets throughout the year.
• Exercise appropriate controls, monitor, and reconcile accounts. Monitor project budget. Report to manager for decision making any discrepancies and recommendations.
• Complete regular reports on projects status to all stakeholders, leadership and support staff and ensure the project scope and project parameters are clear.
• Implement department-wide program and software changes, electronic modules and program surveys.
• Participate in the maintenance, evaluation and continuous updating of projects including but not limited to electronic modules, curriculum updates and databases.
• Create content and provide technical leadership for computerized initiatives.
• Ensure the data storage for all program drives are organized and archived efficiently.
• Create content, approve web layouts and ensure websites and social networks are regularly updated and maintained.
• Facilitate various meetings and chair committees.
• Respond to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
• Act as front-line responder to any problems identified by staff, faculty or learners when new initiatives are implemented.
• Write a variety of documents such as correspondence, reports and memos.

Supervision

• Provide lead hand supervision and is responsible for the quality and quantity of work of others.

Qualifications

• Bachelor's degree in Business Administration, or related field of study.
• Requires 4 years of relevant experience.

Assets

• Previous experience working in a university environment is considered a strong asset.

Additional Information

Qualified candidates must demonstrate an in-depth understanding and experience in:

• Data interpretation and report writing
• Generating insights to support program evaluation and strategic planning

The successful candidate must also have / demonstrate:

• Proven project management skills
• Advanced written and oral communication skills to effectively collaborate with internal and external stakeholders
• Strong interpersonal skills, with the ability to build and maintain relationships at work
• Excellent organizational and time management skills
• Excellent problem solving and analytical skills
• A track record of coordinating multiple initiatives simultaneously
• Ability to meet multiple tight deadlines with competing priorities
• Ability to meet defined objectives and timelines
• High attention to detail while producing thorough and accurate work
• Ability to handle a diverse workload in a busy and dynamic environment
• Ability to perform equally well individually and as part of a team
• A high degree of professionalism, integrity, and ability to handle confidential information

This role may occasionally require after-hours and/or weekend work to support events, deadlines, or time-sensitive projects.

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.