The Alberta Electric System Operator (AESO) is responsible for the safe, reliable, and economic planning and operation of the Alberta Interconnected Electric System. We provide open and non-discriminatory access to Alberta’s interconnected power grid and also facilitate Alberta’s competitive wholesale electricity market. The AESO strives to foster an inclusive, diverse and equitable workplace where people feel respected and welcomed for who they are, together we deliver high performance and innovative results.

Job Description

If you are a current AESO employee or contractor, please view openings and apply through our internal site at

Workday

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We are looking for a talented Record Analyst to join our team. Reporting to the Legal Manager, Access, Privacy and Records Management, is responsible for administering critical records management activities of paper and electronic records and applying retention and disposition schedules in accordance with established policies.

This includes, but is not limited to, lifecycle management of records; electronic records management system (ERMS) administration; content assessment; engaging and advising stakeholders on the records management lifecycle and classifications; assessing processes; education and training; facilitation of records keeping; and the classification of records.

This position works collaboratively with Legal Services, Information Technology, Corporate Security and Facilities Management to ensure records/information assets are managed in a manner that reflects accountability, legislative compliance, privacy, practical use, and adequate security.

This full-time opportunity offers a competitive salary, and a variable pay program. We also have paid vacation and flex time, health and dental benefits, mental health support, a defined contribution pension plan, and learning and development opportunities as part of your overall compensation package. We support a hybrid work environment, where the team is in the office on Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays are flexible for where you work best.

Signs you will enjoy working in this team:

• You like working in a diverse atmosphere – our team celebrates our colleagues’ varied backgrounds, experiences, and perspectives.
• You bring knowledge of various technologies and understand system dependencies and integrations.
• You are proficient in SharePoint, Microsoft Office, and document management tools.
• You apply analytical skills and business knowledge to support diverse processes, including accurate records classification.
• You communicate clearly, both in writing and speaking, with strong attention to grammar, structure, and tone.
• You build strong working relationships using diplomacy, conflict resolution, and collaborative problem solving.
• You stay organized, manage time effectively, and execute tasks with a high degree of accuracy.
• You work well independently and thrive in collaborative team settings.

Accountabilities include but are not limited to:

• Application of day-to-day records activities within the ERMS.
• Support ERMS sustainment in the integration of electronic information management tools and functionality to ensure records considerations are adequately addressed and incorporated into information management technology solutions.
• Support the ongoing development of IM best practices, including the development of Business Rules, Processes, Standards and Training to facilitate the establishment and encouragement of a recordkeeping culture across the AESO and to ease the transition to full electronic recordkeeping.
• Engaging and providing training support to users in quality of documentation, creation and overall management of AESO records.
• Support the Records and Information Analyst in conducting records and content analysis review with departments.
• Acting as the offsite storage administrator.
• Assist in the development and assessment of front-line procedures and practices, identifying opportunities to optimize and/or improve current state.
• Processing and scanning paper records for storage in electronic repositories.
• Support the development of training tools and other learning resources to ensure AESO personnel are knowledgeable about current records management principles and requirements, and that they receive records management guidance appropriate to their needs.

What you’ll bring to us:

• Records Management Certificate or Diploma (or equivalent).
• Post-Secondary Diploma or Degree (or working towards accreditation) in a related area (Records Management, Information Management, Information Technology, Library Sciences) is desirable.
• Minimum of 2 years in a related role, ideally within a public sector or arm’s length organization where the Records Management Regulation and Freedom of Information and Protection of Privacy Act would be applicable.
• Strong understanding of records lifecycle management.
• Demonstrated knowledge of the functions and applications of Enterprise Content Management (ECM) systems.
• Understanding of SharePoint Online and its application in records management.
• Public sector records terminology.
• Familiarity with the application of functional classification schemes and retention and disposition schedules.
• Understanding of Generally Accepted Records Management Principles (“Principles”).
• General knowledge of Records Management Regulation Requirements (RMR).
• Process assessment and development.
• Awareness of appropriate provincial, national and international professional records/information management standards is expected.

Application deadline: July 11, 2025

If you are contacted for a pre-screening and/or interview, please advise of any accommodation measures required to enable you to fully participate. Information received relating to accommodation measures will be addressed confidentially.

The Alberta Electric System Operator is unable to accept unsolicited agency resumes.

The Alberta Electric System Operator, and its members, officers, employees and agents (collectively, the "AESO") is committed to protecting personal information provided to it. When you submit your personal information to the AESO for the purpose of pursuing employment with the AESO, the collection, use and disclosure of personal information is in accordance with the provisions of the Freedom of Information and Protection of Privacy Act (FOIP Act) of Alberta.

As noted, the AESO is mandated to maintain the safe and reliable operations of the provincial power grid. As part of meeting its obligations, the AESO may require the successful candidate to undergo a criminal background check for the position. This collection of personal information for the purposes of a check will be conducted in accordance with Section 33 of the FOIP Act.