MUST HAVES:

• Experience with Agile project management and development practices, managing the backlog, sprint planning, velocity tracking, Agile testing, retrospect, etc.

• Experience with project management software such as MS Project, Planview, Jira, or Microsoft DevOps Azure

• Experience working with federal/provincial/broader public-sector healthcare providers.

• Experienced in assisting in the creation and maintaining detailed project plans, schedules, and resource allocations.

• Provides regular updates to stakeholders and senior management.

Responsibilities:
Provide assistance to project managers and project team, in coordinating, planning, communicating, and executing the delivery of core project components.

• Manage project/work plans, tracking and analytics for the program/project execution.

• Responsible for creation and/or maintenance of management dashboards and executive summaries.

• Support the coordination of high-profile projects to ensure deliverables meet business needs on time and within budget.

• Assist in tracking project scope, timelines, and costs using OPS project management tools and frameworks.

• Communicate with ministry staff and external partners to support relationship management.

• Help gather and document project requirements and maintain detailed project schedules.

• Coordinate with team members to clarify roles, responsibilities, and expectations.

• Support conflict resolution and ensure knowledge sharing among team members.

• Assist in preparing and monitoring project budgets, including estimates and reconciliations.

• Use project management tools to record and report project data accurately.

• Participate in team meetings and contribute to project planning and updates.

• Maintain and update the Integrated Project Plan (IPP) based on changes and feedback.

• Monitor project progress and timelines, and report on delays or risks/issues.

• Prepare regular status updates and progress reports for stakeholders.

• Track and log project issues, and support issue resolution processes.

• Help identify risks early and assist in developing mitigation strategies.

• Review and document change requests and update project plans accordingly.

• Support the development of business transformation and adoption plans.

• Create and maintain knowledge transfer documentation.

• Participate in steering committees and stakeholder meetings as needed.

• Assist in preparing reports and presentations for senior executives.

• Support change management efforts throughout all project phases.

• Promote adherence to OPS I&IT standards and best practices.

• Follow OPS Unified I&IT Project Methodology and eHealth Ontario gating processes.

• Demonstrate strong teamwork and reliability in meeting deadlines.