Coordinator, Homeroom Program
Top Benefits
About the role
Position Number: 50021674
Department: Dean of Students Office
Grade: GR11
Campus: Sir George Williams (Downtown)
Salary: $79,795.28 - $95,311.35 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: August 8, 2025
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: This represents a temporary replacement contract until March 31, 2026
SCOPE
Reporting to the Supervisor, Homeroom Program, the incumbent is responsible for the implementation of the Homeroom program, overseeing events and daily operations (on-campus and virtual) and providing daily supervision and guidance to Student Facilitators. The program’s mission is to provide first year students with the opportunity to make friends, navigate the university and co-create new skills.
PRIMARY RESPONSIBILITIES
• Coordinates programming, events and daily operations of the program. Including collaborating with the program supervisor in ongoing program development and growth; event management; supporting both in-person and online learning opportunities.
• Hires, trains, assigns work, evaluates, motivates and supervises student staff in their roles as facilitators and event assistants; ensure they are carrying out assigned tasks with professionalism and are providing appropriate support; assess outcomes on an ongoing basis and adjust accordingly. Provides clear expectations, appropriate training, coaching and mentoring on the proper skills and attributes to help further the program’s mission and goals while developing the career-readiness of the student staff.
• Prepares and verifies operational expenses, including invoices and expense reports. Works with external vendors to coordinate programming and events.
• Responsible for the verification and approval of casual staff payroll.
• Facilitates Homeroom groups on an exceptional basis.
• Oversees social media and supports other communications for the program, contributing to content updates of online and print promotional materials.
• With the Manager, co-development of the curricula and program evaluation; participates in and contributes to short and long-term planning for Homeroom. Compiles and interprets statistical information to understand the program’s impact on student development.
• Is responsible for mediating challenging or exceptional cases with students and works with the appropriate University stakeholders (CSPS, ORR, Equity Office, DoS, SARC etc…) to resolve the issue
• Collaborates with subject matter experts who will act as guest facilitators and develop and maintain relationships both within and outside the Concordia community in order to keep program content relevant and of a high standard.
• Works with internal partners, including Student Services units and other Concordia contacts on program planning and implementation. Attends meetings and ensure good communication with stakeholders and campus partners.
• Monitors, researches and recommends event planning tools, strategies and logistics. Liaises with Hospitality, Facilities and IITS to ensure event outcomes are attained for both virtual and on-campus events.
• Performs other duties in support of the unit.
QUALIFICATIONS
• Bachelor’s degree in business administration or a related field with 1-2 years of experience overseeing student volunteers.
• Excellent knowledge of social media platforms.
• Experience in event planning and facilitating groups.
• Familiarity with Concordia university structure including academic and non-academic departments, programs, and services considered an asset.
• Very good spoken and written English (Level 5) to communicate effectively with student staff, participants and program stakeholders. Basic spoken French (level 3).
• Advanced Word, Excel, and PowerPoint and ease at learning new software.
• Excellent interpersonal communication, collaboration and relationship-building skills; ability to work with all members of the Concordia community, including students, staff, and faculty.
• Demonstrated professionalism, rigor, diligence and action-oriented by seizing opportunities.
• Aptitude to work in a service-oriented environment both as a member of a team and independently.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
Coordinator, Homeroom Program
Top Benefits
About the role
Position Number: 50021674
Department: Dean of Students Office
Grade: GR11
Campus: Sir George Williams (Downtown)
Salary: $79,795.28 - $95,311.35 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: August 8, 2025
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: This represents a temporary replacement contract until March 31, 2026
SCOPE
Reporting to the Supervisor, Homeroom Program, the incumbent is responsible for the implementation of the Homeroom program, overseeing events and daily operations (on-campus and virtual) and providing daily supervision and guidance to Student Facilitators. The program’s mission is to provide first year students with the opportunity to make friends, navigate the university and co-create new skills.
PRIMARY RESPONSIBILITIES
• Coordinates programming, events and daily operations of the program. Including collaborating with the program supervisor in ongoing program development and growth; event management; supporting both in-person and online learning opportunities.
• Hires, trains, assigns work, evaluates, motivates and supervises student staff in their roles as facilitators and event assistants; ensure they are carrying out assigned tasks with professionalism and are providing appropriate support; assess outcomes on an ongoing basis and adjust accordingly. Provides clear expectations, appropriate training, coaching and mentoring on the proper skills and attributes to help further the program’s mission and goals while developing the career-readiness of the student staff.
• Prepares and verifies operational expenses, including invoices and expense reports. Works with external vendors to coordinate programming and events.
• Responsible for the verification and approval of casual staff payroll.
• Facilitates Homeroom groups on an exceptional basis.
• Oversees social media and supports other communications for the program, contributing to content updates of online and print promotional materials.
• With the Manager, co-development of the curricula and program evaluation; participates in and contributes to short and long-term planning for Homeroom. Compiles and interprets statistical information to understand the program’s impact on student development.
• Is responsible for mediating challenging or exceptional cases with students and works with the appropriate University stakeholders (CSPS, ORR, Equity Office, DoS, SARC etc…) to resolve the issue
• Collaborates with subject matter experts who will act as guest facilitators and develop and maintain relationships both within and outside the Concordia community in order to keep program content relevant and of a high standard.
• Works with internal partners, including Student Services units and other Concordia contacts on program planning and implementation. Attends meetings and ensure good communication with stakeholders and campus partners.
• Monitors, researches and recommends event planning tools, strategies and logistics. Liaises with Hospitality, Facilities and IITS to ensure event outcomes are attained for both virtual and on-campus events.
• Performs other duties in support of the unit.
QUALIFICATIONS
• Bachelor’s degree in business administration or a related field with 1-2 years of experience overseeing student volunteers.
• Excellent knowledge of social media platforms.
• Experience in event planning and facilitating groups.
• Familiarity with Concordia university structure including academic and non-academic departments, programs, and services considered an asset.
• Very good spoken and written English (Level 5) to communicate effectively with student staff, participants and program stakeholders. Basic spoken French (level 3).
• Advanced Word, Excel, and PowerPoint and ease at learning new software.
• Excellent interpersonal communication, collaboration and relationship-building skills; ability to work with all members of the Concordia community, including students, staff, and faculty.
• Demonstrated professionalism, rigor, diligence and action-oriented by seizing opportunities.
• Aptitude to work in a service-oriented environment both as a member of a team and independently.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.