Here at CSM Pump Services Ltd, we believe that our dedicated team, strong core values, and commitment to excellence make us a great place to grow your career. We take pride in fostering a supportive work environment where each team member plays a vital role in our success.

We are currently looking for a full-time Accounting & Administrative Assistant to join our team at our 3325 11 Street, Nisku, AB location.

Schedule is Monday to Friday: 8:00 AM – 4:30 PM

Position Summary

Reporting to the General Manager, the Accounting & Administrative Assistant plays a dual role in supporting both our front office and financial operations. This individual is the first point of contact for visitors and callers and plays a critical role in accounts payable, invoice processing, vendor relations, and general office administration.

Key Responsibilities

Administrative & Reception Duties

• Greet visitors and manage incoming calls professionally and courteously.
• Maintain a clean and organized front desk/reception area.
• Handle incoming and outgoing mail and courier packages.
• Order and manage inventory of office and stationery supplies.
• Provide general administrative support including data entry, filing, and scanning.
• Assist with light project coordination, meeting reminders, and tracking action items.
• Run weekly sales order reports and follow up on job status with relevant staff.

Accounting Support

• Organize and process daily AP emails and vendor invoices.
• Match receipts to credit card statements and prepare expense summaries.
• Maintain accurate vendor records and manage updates in QuickBooks.
• Scan and attach financial documents to digital files for recordkeeping.
• Support the preparation of shop billables and job profitability reports.
• Reconcile vendor statements and flag discrepancies for resolution.
• Assist with coverage during staff vacations and absences.
• Perform other accounting duties as needed under the direction of the Corporate Controller.

Qualifications

Education & Experience

• Diploma or degree in Accounting, Finance, or a related field, or equivalent experience.
• Minimum 2 years of experience in accounts payable, accounts receivable, or similar roles.
• At least 1 year of receptionist or front office experience.

Technical Skills

• Proficiency in QuickBooks (Enterprise or Online).
• Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).

Personal Attributes

• Strong attention to detail and high accuracy in data entry.
• Excellent organizational and time-management skills.
• Clear and professional communication skills.
• Ability to handle confidential information with integrity.
• Self-motivated and capable of working independently.

Job Types: Full-time, Permanent

Pay: From $22.00 per hour

Expected hours: 40 per week

Additional pay:

• Overtime pay

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Nisku, AB T9E 1K7: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 2 years (required)

Work Location: In person