Opportunity Highlight

Closing Date: July 13, 2025Position Type: Permanent Compensation: $78,245 - $90,740Work Location: Hybrid (On-site/Remote)

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:

• Attending and recording Council meetings;
• Preparing Council agendas for approval, public and special hearings and associated follow-up;
• Provide information, legislative advice and procedures to Boards, Council, its Committees and recording secretaries;
• Track bylaw readings and bylaw amendments, maintenance of the bylaw registry and reference binders;
• Monitor, prepare and update bylaws impacting Council and its committees;
• Act as backup for the Assessment Review Board and subdivision and Development Board;
• Assist with quasi-judicial hearings, coordinate and inform Board members, attend and record meetings;
• Maintain databases and records management that complies with Town RMS Policy;
• Provide back up to Legislative Affairs Manager and other team members as required;
• Participate in projects as assigned;
• Document and track citizen inquiries;
• Conduct routine research;
• Routine contract administration and process invoices;
• Proactively identify areas or processes for improving or updating;
• Ensure activities are conducted according to OH&S and Town Standards

Opportunity Details

Job Posting ID

2225P

Hours of Work

37.5 per week

Number of Openings

1

Standby Rotation Required

No

Driver's Abstract Required

No

Police Record Check Required

Yes

What we offer

• An excellent pension plan
• Benefit plans
• Career development
• Competitive salary
• Comprehensive health, dental, paramedical
• Flexible work schedule
• Hybrid work environment

What you Bring

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is to possess:

• Diploma or certificate in Local Government Administration or equivalent;
• Eligibility to obtain Commissioner of Oaths certification;
• 3 or more years related work experience representing continuous learning and career progression;
• Strong political acumen, diplomacy and confidentiality;
• Strong policy interpretation;
• Strong attention to detail;
• Highly developed communication and interpersonal skills;
• Problem solving and sound decision making;
• Adaptability/flexibility;
• Paralegal background is considered an asset.

Equity, Diversity and Inclusion (EDI)

Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.

How to apply

Interested applicants are invited to submit a cover letter and resume through our online application by the closing date listed. We will not accept late applications, and we will only reach out to those selected for an interview.

Accommodations

The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.

• We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
• If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
• All information received in relation to accommodation will be kept confidential.

Last Updated: June 19, 2025