About Massey Henry

Massey Henry is one of North America’s leading executive search and board advisory firms focused exclusively on the financial services sector. With an experienced team of industry leaders and executive recruitment specialists, the firm combines innovative technology with sector expertise to provide clients with full-scope talent assessment, coaching, succession planning, and executive search services.

For more information about our firm, please visit: https://masseyhenry.com

Financial Services clients are our only priority.

Unlike traditional search firms, we are not generalists. Whether corporate and commercial banking, insurance, asset management, or fintech, we are a specialized firm that understands the nuances within the financial services sector, allowing us to build a deep network of vetted candidates from coast to coast.

We have supported clients across the full spectrum of financial services, including:

• Retail and commercial banking
• Insurance and reinsurance
• Asset management
• Capital markets
• Wealth management
• Credit Unions and Centrals
• Private equity
• FinTech
• Payments
• Corporate and Investment Banking

Roles & Responsibilities

Reporting to the Managing Partner, the Senior Executive Assistant & Office Manager will play a critical role in supporting both the firm’s internal operations and external engagement efforts.

This individual will be accountable for providing high-level administrative and operational support for the Managing Partner, internal office management, and coordinating external business development events.

Executive Support to the Managing Partner

• Serve as a first point of contact for the Managing Partner in interactions with senior executives, clients, and external stakeholders — demonstrating professionalism, sound judgment, and a high degree of discretion.
• Manage calendar, scheduling, travel, and day-to-day operations for the Managing Partner.
• Track and administrate the Managing Partner’s activity, including business development activities, and client engagement insights.
• Maintain accurate time-tracking records through internal systems.

Internal Operations and Office Management

• Organize internal events such as team offsites and internal celebrations.
• Support coordination of onboarding and training and development initiatives for the firm, including vendor relationship management.
• Oversee day-to-day office administration, including inventory, catering, and supporting internal communications.

External Event Coordination

• In collaboration with the Head of Communications and the broader Marketing & Communications team, support the execution of all external business development and client-facing events.
• Coordinate end-to-end event logistics, including the development of targeted invite lists, venue bookings, attendee management, and on-site support.
• Support post-event follow-ups, debriefs, and outcomes tracking in coordination with the broader team.

The Individual

• 5-10 years of relevant experience in a professional services environment, ideally within professional services settings.
• Experienced in managing complex calendars, including scheduling meetings, coordinating logistics, and resolving conflicts on behalf of senior leadership.
• Demonstrated experience planning and coordinating events, including managing logistics, vendor relationships, guest communications, and on-site execution.
• Proficient in Microsoft Outlook and Excel; experience with time-tracking software, HubSpot, or other CRM platforms considered an asset.
• Strong interpersonal and communication skills, with the confidence and sophistication to interact professionally with senior executives and external stakeholders.
• Highly organized and detail-oriented, with the ability to manage multiple competing priorities and shifting schedules with professionalism.
• Interest in growing within a fast-paced, high-performing environment, with meaningful exposure to senior leadership and firm-wide operations.
• Proactive and responsive, with the ability to anticipate the needs and preferences of the Managing Partner, provide timely support, and manage sensitive information with discretion.
• Comfortable acting as a liaison on behalf of a senior leader, coordinating with both internal teams and external stakeholders to ensure smooth execution of priorities.
• Collaborative and team-oriented, with a strong sense of initiative and a willingness to support firm-wide priorities.

Education

• Undergraduate degree in Communications, Marketing, Business Administration, or a related field, or equivalent experience.