About UJA Federation Of Greater Toronto At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America — a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we’re changing lives.

As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

Situated within UJA, the Jewish Foundation of Greater Toronto is a community foundation that makes charitable giving easy and rewarding so that individuals and families can fulfill their personal philanthropic goals and translate their charitable vision into viable solutions to some of the community’s most pressing needs. Jewish tradition teaches that one of our key responsibilities is to make the world a better place for future generations.

As one of the largest Jewish community foundations in Canada, the Jewish Foundation of Greater Toronto has been in business and managing millions of dollars in assets since 1962.

Position Summary

UJA Federation of Greater Toronto is seeking a Transformational & Special Philanthropy Specialist to play a key role in the planning, coordination, and execution of Transformational Campaigns and related philanthropic initiatives. This position supports all stages of the campaign lifecycle—proposal development, donor stewardship, reporting, and cross-departmental collaboration—with a focus on fundraising operations and digital process enhancement.

Reporting to the Senior Director, Transformational & Special Philanthropy, the Specialist will collaborate with colleagues in fundraising, operations, data management, donor engagement, stewardship, and marketing to ensure seamless, high-quality execution of all campaign elements. This includes supporting strategic initiatives, enhancing the donor experience, and ensuring excellence in execution, data accuracy, and stakeholder engagement.

This role is pivotal in advancing cross-functional campaign efforts by facilitating collaboration, driving efficiencies, and elevating the standard of delivery across all donor and organizational touchpoints.

The ideal candidate is a highly organized, digitally fluent, and detail-oriented professional, with demonstrated ability to manage complex projects and coordinate across multiple stakeholders and departments.

Responsibilities include, but are not limited to:

• Campaign Coordination & Donor Agreements
• Oversee campaign workflows and ensure accuracy and timeliness of donor agreements.
• Ensure thank you letters are prepared and signed.
• Maintain oversight of data changes and approval processes for acknowledgment letters.
• Ensure alignment of donor agreements with organizational priorities and compliance standards.
• 2.Donor Engagement & Relationship Support
• Liaise with donors and respond to inquiries professionally and promptly.
• Prepare donor meeting briefs, including research, agendas, and relevant documentation.
• Provide meeting support including minute-taking and follow-up tracking.
• Proposal Development & Stewardship Materials
• Assist in drafting tailored donor proposals for capital and major gifts.
• Collaborate on writing, editing, and formatting of stewardship communications.
• Coordinate donor recognition signage and plaque production logistics.
• Honour Roll & Recognition Management
• Liaise with the Operations team to manage and maintain the Transformational Campaign Honour Roll.
• Ensure donor recognition listings are accurate and regularly updated.
• Support
• Assist the Senior Director by tracking project milestones, identifying potential risks, and ensuring timely follow-ups.
• Coordinate calendars, meetings, and stakeholder communications.
• Prepare meeting agendas, take notes, and ensure follow-through on action items.
• Data & Digital Transformation
• Collaborate with the Data Analytics & Reporting team to manage and validate donor and campaign data.
• Collaborate on the development and implementation of digital tools to streamline donor communications and reporting.
• Contribute to the digitization of campaign materials and stewardship reporting.
• Run data reports and maintain clean entries in CRM systems.
• General Administrative Support
• Manage documentation, filing, phone inquiries, and internal communications.
• Provide comprehensive administrative support to the Senior Director and the Transformational Campaign team, including documentation, internal communications, and calendar management.

Qualifications

• Completion of post-secondary school with relevant experience in donor stewardship, campaign operations, or project coordination
• Highly organized, dependable, and able to manage multiple priorities and deadlines independently in a fast-paced environment.
• Strong written and verbal communication skills with the ability to create professional materials and liaise effectively with diverse stakeholders including donors, volunteers, and senior leadership.
• Excellent analytical skills and attention to detail; able to maintain accurate records, identify trends, and ensure data integrity.
• Proficient in Microsoft Office Suite (especially Outlook and Excel), CRM systems, and digital tools; comfortable supporting digital and data-driven workflows.
• Strategic, proactive, and solution-oriented, with a creative mindset and a collaborative approach.
• Passion for UJA’s vision, and commitment to Jewish community vitality
• This is a full-time permanent position. Union Level 4. As UJA currently operates on a hybrid basis. Please note that UJA’s offices are closed on all Jewish holy days (yom tov) and the Jewish Sabbath (Shabbat).

Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

Commitment to Inclusion and Accessibility:

UJA Federation is proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities.

We are committed to creating an inclusive and accessible workplace, and believe this is essential to ensure that every member of our team can thrive. We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.