About Us:
Richland Academy is a progressive, International Baccalaureate (IB) World School located in Richmond Hill, offering a warm and inclusive learning environment for students from Junior Kindergarten to Grade 8. At Richland, we are committed to inquiry-based learning, student well-being, and a strong sense of community. Our school is a place where curiosity, creativity, and compassion are at the heart of everything we do. We are currently seeking a dedicated and caring Administrative Assistant to support our front office operations and contribute to the smooth daily functioning of our school.

Job Summary:
The Administrative Assistant is a key member of our front office team and plays a vital role in ensuring both students and staff feel welcomed and supported. This role includes financial, clerical, and student-support responsibilities, working closely with the Office Manager to carry out a variety of administrative duties.

Key Responsibilities:

• Process and track accounts payable using QuickBooks
• Coordinate and manage resource and material orders
• Maintain accurate school records, including student files
• Support student well-being, including: - Being a caring and approachable presence for students throughout the day - Tending to minor student injuries with care and attention - Completing and maintaining injury reports and communicating with parents as needed
• Manage daily attendance tracking and follow-up
• Answer and direct phone calls and emails professionally and efficiently
• Greet and assist visitors, students, and staff at the front office
• Assist the Office Manager with a variety of administrative and operational tasks
• Perform other duties as assigned to ensure the smooth functioning of the school

Qualifications and Skills:

• Experience with QuickBooks is required
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Exceptional organizational and time management skills
• Strong communication skills and a warm, professional demeanor
• Ability to multitask and prioritize in a fast-paced school environment
• Previous experience in a school or educational setting is an asset
• Ability to work both independently and collaboratively as part of a team
• Commitment to maintaining confidentiality and a high level of professionalism

What We Offer:

• A welcoming and supportive school community
• Opportunities to make a meaningful impact in the lives of students and families
• Collaborative and positive work environment

To Apply:
Please submit your resume outlining your qualifications.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $30.00-$32.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Richmond Hill, ON L4E 3N7: reliably commute or plan to relocate before starting work (required)

Language:

• English (required)

Work Location: In person

Application deadline: 2025-06-30
Expected start date: 2025-07-01