Administrative Assistant - 2 Positions in Dauphin, MB (located in southwest Manitoba)

AY3 Administrative Assistant

Regular/full-time

Department of Transportation and Infrastructure; Municipal and Northern Relations

Manitoba Municipal and Northern Relations - Community Planning Services

Dauphin MB

Advertisement Number: 44326

Salary(s): AY3 $47,150.00 - $55,264.00 per year

Closing Date: July 10, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created to fill similar positions and, if established, will remain in effect for 12 months

This Administrative Assistant position provides administrative support within the organizational unit that is necessary to allow the organization to perform its daily operations and meet client/stakeholder needs.

To be considered for this competition you must submit an Application Screening Form and Resume. The selection board may only rely on information provided in this form to determine whether a candidate will be invited for further assessment. Only selected candidates will be contacted to initiate their applications for a Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Check. Receipts must be provided before the interview. . Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration. If you are successful in the application screening stage, candidates will be contacted to inform they must start their applications for Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Check and must provide receipts prior to the interview.

**CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM**

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record Check with a Vulnerable Sector Search

• Satisfactory Child Abuse Registry Check and Adult Abuse Registry Check

• Must have valid Manitoba Class 5F Driver's License

Qualifications:

Essential:

• Experience performing administrative and/or clerical duties within an office environment which may include but are not limited to: reception duties, processing incoming and outgoing mail, answering phones, processing documents, records management, filing, data entry etc.

• Pays attention to detail and maintains a high degree of accuracy

• Ability to work and solve problems independently

• Excellent interpersonal skills with the ability to build and maintain positive working relationships with staff, clients, and various other stakeholders

• Strong organizational and time management skills with the ability to prioritize workloads and effectively manage multiple deadlines

• Excellent verbal communication skills

• Excellent written communication skills

• Ability to understand, explain, and apply regulations, policies, and/or procedures

• Ability to manage confidential and sensitive information

• Proficiency with Microsoft Office programs, Word, Excel and Outlook or equivalent software

Desired:

• Experience working with legal documents
• Formal education in an administrative or related field

Duties:

The candidate will provide day-to-day comprehensive administrative support by managing communications (emails, calls, visitors), coordinating meetings and events, and maintaining office supplies and equipment. This position handles incoming/outgoing mail and courier deliveries, processes invoices, and tracks staff attendance. Also, they will maintain physical and electronic filing systems, prepare, proofread and format routine correspondence and reports, and support data collection and database management. This position is responsible for proofreading documents, completing bank deposits, and maintaining archiving systems.

Apply to:

Advertisement # 44326

Talent Acquisition

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB , R3B 2A9

Phone: 204-945-7518

Fax: 204-945-0601

Email: govjobs@gov.mb.ca

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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