About the role
We are seeking a proactive and organized Office and Accounting Coordinator to oversee our office operations and provide essential support to our team and clients. The ideal candidate will ensure a smooth and efficient working environment and support company leadership through exceptional organizational skills, a strong understanding of office procedures, and experience in bookkeeping.
This is a new role within our growing company and is essential for the good functioning of our business. We envision the role being 3 days per week, with the flexibility to better define the time commitment based on company needs and candidate experience.
**Key Responsibilities:**Office Management & Reception:
- Maintain a clean and organized office environment, ensuring smooth day-to-day operations.
- Greet visitors and manage reception duties, including answering phones, directing calls to the appropriate person, and managing the general inquiries inbox.
- Handle scheduling, appointments, and bookings; manage internal and external communications; and organize and maintain the digital filing system.
- Assist with employee onboarding, HR tasks, and general inquiries.
- Participate in the planning and execution of company events, ensuring logistics and support for successful outcomes.
Bookkeeping & Financial Support:
- Maintain accurate financial records, including accounts payable and receivable, and reconcile transactions using QuickBooks.
- Record and maintain business financial transactions, including invoices, payments, and expenses
- Ensure accurate and timely processing and development of invoices and financial reports.
- Prepare and manage expenses and expense reports, oversee employee time tracking, and support basic financial reporting.
Client Support & Communications:
- Assist in drafting and editing client communications, reports, and presentations.
- Provide logistical support for client meetings or events, including preparing agendas and follow-ups, and booking any required venues or hospitality needs
- Provide logistical support for internal meetings or events, including sponsorships, teambuilding activities and outings
- Support in the development of client deliverables and manage databases, as needed
- Support company social media and digital communications, as needed.
Skills and Qualifications:
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in accounting software, particularly QuickBooks.
- Knowledge of basic bookkeeping principles.
- Ability to handle multiple tasks and prioritize effectively.
- Previous experience in a similar role is a plus.
If you are a motivated individual passionate about office management and financial support, we invite you to apply for this exciting opportunity with our growing company.
About the role
We are seeking a proactive and organized Office and Accounting Coordinator to oversee our office operations and provide essential support to our team and clients. The ideal candidate will ensure a smooth and efficient working environment and support company leadership through exceptional organizational skills, a strong understanding of office procedures, and experience in bookkeeping.
This is a new role within our growing company and is essential for the good functioning of our business. We envision the role being 3 days per week, with the flexibility to better define the time commitment based on company needs and candidate experience.
**Key Responsibilities:**Office Management & Reception:
- Maintain a clean and organized office environment, ensuring smooth day-to-day operations.
- Greet visitors and manage reception duties, including answering phones, directing calls to the appropriate person, and managing the general inquiries inbox.
- Handle scheduling, appointments, and bookings; manage internal and external communications; and organize and maintain the digital filing system.
- Assist with employee onboarding, HR tasks, and general inquiries.
- Participate in the planning and execution of company events, ensuring logistics and support for successful outcomes.
Bookkeeping & Financial Support:
- Maintain accurate financial records, including accounts payable and receivable, and reconcile transactions using QuickBooks.
- Record and maintain business financial transactions, including invoices, payments, and expenses
- Ensure accurate and timely processing and development of invoices and financial reports.
- Prepare and manage expenses and expense reports, oversee employee time tracking, and support basic financial reporting.
Client Support & Communications:
- Assist in drafting and editing client communications, reports, and presentations.
- Provide logistical support for client meetings or events, including preparing agendas and follow-ups, and booking any required venues or hospitality needs
- Provide logistical support for internal meetings or events, including sponsorships, teambuilding activities and outings
- Support in the development of client deliverables and manage databases, as needed
- Support company social media and digital communications, as needed.
Skills and Qualifications:
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in accounting software, particularly QuickBooks.
- Knowledge of basic bookkeeping principles.
- Ability to handle multiple tasks and prioritize effectively.
- Previous experience in a similar role is a plus.
If you are a motivated individual passionate about office management and financial support, we invite you to apply for this exciting opportunity with our growing company.