Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a permanent full-time Senior Administrative Assistant - Registrar at Campus EIPS.

Campus EIPS is EIPS' newest school that will provide career-focused education programs designed to provide students with real-world skills and post-secondary opportunities while still in high school. Through hands on learning, industry partnerships, and dual-credit options, students gain valuable experience, certifications, and a competitive edge for their future careers. Campus EIPS will provide leading-edge space and programming to better assist students in preparing for careers, employment, apprenticeships and post-secondary education.

• Commencing August 14, 2025
• 35 hours per week (Monday to Friday- 7 hours per day)
• Open to internal and external candidates
• EIPS offers a comprehensive benefits package
• Cl****ick on "Sign in With Employee Email" to be considered an internal applicant

KEY DUTIES & RESPONSIBILITIES

PowerSchool

• Maintain student attendance
• Enter and update all student registration, course and demographic information
• Enter course requests from students as directed by the administration
• Maintain special needs coding
• Validate courses listed for students
• Distribute, record, file and update student timetables as directed by the administration
• Verify and store marks
• Responsible for creating all PowerSchool reports
• Assist with new student registration
• Create and distribute report cards
• Keep a “hard” copy of marks
• Update course fees, print and distribute
• Communicate with administration and counsellors on any changes to student records, especially pre-requisite courses and graduation requirements.
• Work with PowerSchool user groups and other secretaries to exchange information
• Work closely with CTS teachers
• NSI reports
• Set up course sections, maintain enrolments and courses
• Course and option changes

Alberta Education/ PASI

• Maintain and verify information for PASI submissions
• Historical grades, dropped courses, students; KAE goals funding with # of credits (35 max)
• Monitor changes and implications to funding (Sept 30)
• Responsible for providing audit information as requested by Alberta Education
• Meet Alberta Education Reporting submission deadlines
• Mark submission to Alberta Education at least two times a year
• CEU reporting at least two times a year
• Diploma exam registration at least two times a year
• Submit class size information report

Student Records

• Maintain FOIP Information and re-classify files for same
• Request student's records from previous school attended
• Maintain cumulative files for all students registered
• Organize student cumulative files in compliance with FOIP regulations and Alberta Education requirements
• Request and receive student cumulative files from other schools
• Mail out cumulative file requests from other schools
• Update files with report cards, letters and other pertinent information
• Document student clearance and communicate to all involved
• Responsible for maintenance and disposable of student records

Secretarial Support

• Prepare confidential administrative/counsellor correspondence
• Co-ordinate and Supervise school start-up and shut-down procedures
• Assist in organizing special events
• Receive and distribute incoming mail and e-mail
• Maintain office filing system
• Assist with exam (diploma and non-diploma) and supervision schedule

EDUCATION AND EXPERIENCE

• High School diploma
• Supplemented by related one-year program (e.g., secretarial, business administration) or successful completion of in-house courses related to PowerSchool, Atrieve, purchasing and payroll.
• Equivalent combinations of directly related post-secondary education and experience may be considered
• Minimum of one to three years of related experience in a school or office environment.

KNOWLEDGE, SKILLS AND ATTITUDES

• High degree of proficiency in office computer applications such as MS Office, computerized accounting
• Familiarity with Atrieve is an asset
• Knowledge of Powerschool and asset
• Knowledge of Rykor and asset
• Knowledge of high school and dual credit programming an asset
• Excellent oral and written communication and interpersonal skills
• Strong prioritization, organization, multitasking, problem-solving and time-management skills
• Ability to work independently
• Strong ability to adapt and manage change with frequent interruptions
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
• Personal suitability

For more information, please contact Jessica Smith, Principal, by email .

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, only candidates selected for interviews will be contacted.

“If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email .