OSSTF-ESSP

ELEMENTARY SECRETARY

PERMANENT POSITION

Avon Maitland District School Board (AMDSB) provides first class education to students and families throughout Huron and Perth Counties. We aim to engage, inspire, and innovate, in all that we do! We are always learning! Our work is guided by a Strategic Plan and highlights 3 main areas of focus that enable our students and staff to say: I am prepared. I am well. I am engaged.

Our vision is to engage**,** inspire**,** innovate**,** because we are always learning.

We are accepting applications for the following 1.0FTE permanent Elementary Secretary at Downie Central Public School.

Hours of Work: 35hours per week, 10 months per year

Compensation Package Details:

Rate of Pay: $26.56-$29.26 per hour plus 4% vacation pay as outlined in the OSSTF-ESSP Collective Agreement, as of September 1, 2025.

Pension Plan: Defined pension plan through the

Health & Dental Benefits:

• Benefits are provided through Ontario Teachers Insurance Plan (OTIP)
• Comprehensive short-term and long-term disability coverage plans

Employee Assistance Program (EAP) through TELUS which includes:

• 24/7 confidential support
• Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall wellbeing resources.

Essential Functions and Responsibilities:

• Office reception including processing inquiries from school personnel, students, parents, community in a friendly and professional manner;
• Familiarity with Enrolment Register Instructions and student attendance collection and reporting requirements;
• Familiarity with all Administrative Procedures related to student enrolment, attendance and the electronic student record in addition to the paper Ontario Student Records (OSR);
• Student record creation, maintenance and retention - both paper and electronic;
• Ensure student registration forms and all other forms related to registration are completed accurately;
• Notify the Principal of all new registrations and any significant health or family issues as provided;
• Perform safe arrival processes as per Administrative Procedure;
• Prepare and review enrolment month end and OnSIS verification reports for Principal's review and approval;
• Safeguard the confidentiality of all records within scope of position;
• Accurate record keeping, maintenance and monitoring of school-generated funds including school cash online and school budget records; including processing purchase orders, accounts payable and coordination of annual school requisitions; maintaining student attendance records and performing safe arrival telephone calls;
• Maintenance of school and administrative files;
• Preparation of reports, memos, newsletters, correspondence;
• Ensure accurate record keeping of staff absences, supply records and SmartFind verification of staff attendance on a daily basis;
• Distribution of incoming and outgoing mail;
• Book and issue of permits/invoices for use of school facilities;
• Perform routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers and key contact for maintenance and repair of office equipment;
• Provide support and perform related duties for administration; assist with various items as required such as school events (parents' night, graduation, awards night, etc.) newsletters, filing, copying, faxing, and processing correspondence; and,
• Other related duties as assigned by administrative team.

Job Specifications and Requirements:

• One year college diploma in office administration plus up to one year related experience; or a combination of experience, education and training that is considered equivalent;
• Proven computer skills, specifically in MS Office, Aspen, eNav, and School Cash Accounting;
• Competent bookkeeping skills and ability to work well with numbers;
• Proficient and accurate keyboarding skills in excess of 80 wpm;
• The capacity to work independently, problem-solve and multi-task in a busy environment; and,
• Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality.

Note - A criminal background check will be part of the recruitment process.

Why Join AMDSB?

• We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.
• Great work culture with staff who embrace and seek meaningful careers.
• Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.
• Competitive compensation package, which is outlined above

Join our Team! Apply today!

Interested applicants are requested to apply through.

We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.

If you require assistance with your application, please call customer service at 1-877-900-5627.

Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant's profile page.

The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.

Dr. Graham Shantz, Director of Education