The Advancement Department of LFA is seeking a qualified and experienced Alumnae and Events Officer. We are looking for a dedicated and creative individual to join our small, nimble, and highly effective advancement team.

The advancement team is responsible for fundraising, donor recognition, alumnae programmes, communications, and marketing for the school. The successful applicant will be responsible for fostering interest and participation among LFA alumnae as well as managing and delivering the array of LFA community-centered events (no student-only events) that engage and steward constituencies that include prospective applicants, students, parents, grandparents, past parents, alumnae and donors.

The ideal candidate is a confident person with superb relationship, organizational, and communications skills. The person has the ability to multi-task and problem solve.

Responsibilities

ALUMNAE RELATIONS

• Encourages lifelong relationships with alumni of all demographics
• Facilitates the Alumnae Executive engagement initiatives including communication, events and school volunteerism and serves as the school liaison at the regular Alumnae Executive meetings
• Support alumnae reunion events and activities that take place on campus
• Identify key alumnae to facilitate alumnae engagement
• Works with the Communications Officer to coordinate alumnae communication including newsletters, social media, website and promotional materials
• Works with the Database Advancement Services Officer to ensure that alumnae records are kept up-to-date
• Manage peer to peer alumnae communication and networking
• Engage, organize and manage Class Reps
• Facilitate alumnae participation in school events
• Engages with current students in Grades 11 and 12 to ensure a smooth transition as alumnae

EVENT MANAGEMENT

• Plan, coordinate, and execute a wide range of advancement department events, which includes coordinating logistics, such as invitations and rentals, and acting as the on-site advancement team member in collaboration with stakeholders to ensure all events are executed smoothly
• Serve as the primary point of contact for all event-related logistics, liaising with faculty, staff, vendors, and volunteers
• Liaise with the Communications Officer to ensure event communication materials (including, but not limited to: invitations, programs, signage, and follow-up correspondence) are timely and accurate
• Develop and manage event budgets, ensuring fiscal responsibility and accurate reporting
• Coordinate with faculty and staff, school caterer, and maintenance teams to ensure seamless event setup, execution, and teardown
• Organized and manage volunteers prior, during and after event delivery
• Liaise with the Parents’ Auxiliary (PA) around facility use by parents for independent PA events

DONOR STEWARDSHIP

• Working with the Advancement team, lead, design and execute thoughtful stewardship throughout the giving cycle
• Ensure thoughtful donor touchpoints throughout the giving cycle with a particular focus on personalized follow-ups, thank you communications, and recognition activities

Skills & Qualifications

• Possesses excellent organizational and communication skills, both written and verbal
• Detail oriented with project management skills and experience
• Problem solving and conflict resolution skills
• Ability to finish tasks in a timely manner
• Ability to collaborate with diverse stakeholder groups
• Willingness to work some evenings and weekends, based on the event requirements
• An understanding of the culture of independent schools OR a desire to work in a school setting
• Strong knowledge of MS Office, Google applications, and presentation software
• Ability to work independently and as part of a team
• Ability to accept feedback and work well under pressure
• University degree preferred
• 3-5 years event planning experience preferred
• Experience with digital software website CMS and, ideally, experience using school-specific Learning Management Systems preferred