DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We have been rated one of Canada’s Top Employers for Young People since 2022.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for an Office Services Clerk to join our Calgary officeand invite you to review the job description.

The Office Services Department handles a variety of services including photocopying, scanning, managing the boardrooms and hospitality services, outside storage, mailing system, courier deliveries, ordering of office supplies, distribution of incoming mail and internal pick up and deliveries.

Light to moderate lifting may be required on occasion.

This role is a full time in-office position.

Duties & Responsibilities

• Prepare trial binders and electronic closing books;
• Arrange to have postage machine replenished with funds, as required;
• Code invoices;
• Support the legal support team with file closure procedures and processes;
• Issue and track security cards and parking passes;
• Update Library publications;
• Order and distribute promotional items and look after storage and distribution of items;
• Coordinate and support miscellaneous marketing activities;
• Process business card requests;
• Liaise with cleaners and maintenance workers;
• Provide basic I.T. support when technician is away;
• Photocopy, scan documents, prepare trial binders and electronic closing books;
• Report any premises issues and coordinate repairs;
• Update Procedures Manual for Office Services;
• Provide Reception/Switchboard relief, as required;
• Send faxes;
• Clean kitchens and boardrooms;
• Order notary seals, stamps, stationary supplies and furniture items; and
• Other duties, as required.

Knowledge, Qualities & Experience Required

• Minimum of one year experience, preferably in a legal environment;
• Experience with MS Office;
• Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
• Dedicated to providing service beyond expectation;
• Excellent communication and interpersonal skills;
• Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
• Ability to manage multiple internal clients and be adaptable to the needs of each.

What We Offer‎

• Comprehensive health benefits starting on your first day, including extended health and dental coverage, life ‎insurance, accidental death and dismemberment (AD&D), and emergency out-of-country travel insurance – with 100% of the premiums paid by the firm;
• Disability Coverage including both short and long-term disability benefits;
• Retirement savings benefits including a support staff pension plan (firm contributes to the ‎plan ‎and matches ‎staff contributions to a maximum percentage of salary), and a Group ‎RRSP where ‎ contributions can be deducted directly from pay;
• Time off including competitive vacation time offering based on tenure with the firm, paid sick time and ‎acknowledgment of all ‎statutory and some non-statutory holidays;
• Wellness benefits including an Employee and Family Assistance Plan and an annual fitness/wellness subsidy;
• Professional Development including support for ongoing continued learning opportunities; and
• Collaborative Team environment with staff and firm-wide events and celebrations throughout the year.

We thank all candidates for their interest, however, only short-listed candidates will be contacted.

DLA Piper Canada encourages all Applicants with disabilities to contact DLA Piper Canada if they require accommodation during the recruitment process. DLA Piper Canada will consult with the Applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the Applicant’s accessibility needs due to disability.