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Legal Executive Assistant

Ruby & Co.7 days ago
Toronto, Ontario
Senior Level
full_time

Top Benefits

Competitive salary commensurate with experience
Excellent benefits
Opportunity for growth

About the role

About the Company

Our client, a reputable law firm is seeking a Legal Executive Assistant to join their team in Toronto.

Responsibilities

  • Provide executive-level administrative support to lawyers.
  • Manage complex calendars, including scheduling meetings, coordinating with internal departments and external stakeholders.
  • Prepare, proofread, and format legal documents, correspondence, contracts, and corporate filings.
  • Maintain and organize confidential legal files and corporate records, both physical and digital.
  • Assist with corporate governance activities, including minute-taking, resolutions, and board documentation.
  • Coordinate travel arrangements, prepare expense reports, and manage meeting logistics.
  • Track deadlines and ensure timely filings and compliance with corporate regulations.
  • Liaise with clients, external counsel, regulatory bodies, and other stakeholders in a professional manner.
  • Conduct basic legal and corporate research as needed.
  • Maintain confidentiality and discretion in all dealings and documentation.

Requirements

  • Post-secondary diploma or degree in Legal Administration, Paralegal Studies, or a related field.
  • Minimum 2+ years of experience as a Legal Assistant or Executive Assistant in a corporate legal environment.
  • Strong understanding of corporate law procedures and terminology.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with legal document management systems is a plus.
  • Exceptional organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Discretion and professionalism when handling sensitive and confidential information.

Compensation

This role offers a competitive salary commensurate with experience, excellent benefits, and opportunity for growth.

About Ruby & Co.

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At Ruby & Co, we specialize in connecting exceptional legal talent with the law firms and companies that need them most. With years of experience in the legal recruitment industry, we understand the unique challenges and demands of the legal profession.

Whether you’re seeking to build your dream legal team or take the next step in your career, our expertise and extensive network ensure you’ll find the perfect fit.

At Ruby & Co, we are passionate about shaping careers, building teams, and fostering long-lasting professional relationships. Let’s make your legal recruitment journey seamless and successful.