About the role
Job Description:
The primary responsibility of this role is to support the Senior Bookkeeper with tasks that include maintaining accurate company accounting records. In this role, the successful candidate will report and assist with administrative and back-office functions of the business. Managing and optimizing the accounts receivable process including creating and preparing AR invoices for promotions and commissions, ensuring accurate recording of financial transactions and fostering positive relationships with clients, contributing to the overall financial health of the organization. The position is highly cross-functional, collaborating with both internal teams, external partners and ownership to ensure reporting compliance and strategic financial management in support of the success of the organization.
Key Responsibilities
Accounting & Administration:
·
Perform all full-cycle accounting functions including banking, AR, AP, Payroll and related communications an reconciliations for multiple suppliers
·
Update, oversee and manage all supplier budgets
·
Perform compliance reporting including GST, HST, EI and Payroll
·
Accounts payable and receivable processing / follow up
·
Bi-weekly payroll processing and remittances
·
Banking and banking reconciliation
·
Cashflow management
·
Quarterly HST remittances
- Execute month-end tasks and reconciliations
- Assist with annual financial statement audit
- Prepare and support supplier invoicing monthly and update budgets accordingly
- Routinely evaluate existing processes to identify efficiencies and make recommendations to senior team members.
- Maintain HST filing schedules
- Prepare documentation for HST audits and Payroll Trust examinations
Financial Planning & Analysis:
·
Manage supplier budgets and provide insights with forecasting
·
Communicate with external accountant when necessary
·
Complete year end functions
·
Assist with tax payments and returns
Qualifications:
· Post-secondary degree or diploma in Accounting, Finance or Business Administration
·
Comprehensive bookkeeping and accounting skills
·
QuickBooks and Excel knowledge is a requirement
·
Meticulous attention to detail and high organizational skill
·
Ability to work 2-3 days weekly
·
Proactive problem-solver who enjoys building efficient systems
·
Experience in small business operations, ideally in wine, beverage, or hospitality
·
Comfortable with financial software, inventory systems, and general IT troubleshooting
About Woodman Wines and Spirits
Woodman Wines & Spirits Inc. specializes in the importation, distribution, sales and marketing of fine wines and spirits in Ontario through the Liquor Control Board of Ontario.
Founded in 1990 WW&S Inc. has, for over 30 years, successfully built and grown the wine business for brand owners. As a full service Agency, we offer the following for producers looking to access the Ontario market:
Liquor Board Coverage Distribution Sales Analysis On-Premise Activation Publicity and Social National Coverage
About the role
Job Description:
The primary responsibility of this role is to support the Senior Bookkeeper with tasks that include maintaining accurate company accounting records. In this role, the successful candidate will report and assist with administrative and back-office functions of the business. Managing and optimizing the accounts receivable process including creating and preparing AR invoices for promotions and commissions, ensuring accurate recording of financial transactions and fostering positive relationships with clients, contributing to the overall financial health of the organization. The position is highly cross-functional, collaborating with both internal teams, external partners and ownership to ensure reporting compliance and strategic financial management in support of the success of the organization.
Key Responsibilities
Accounting & Administration:
·
Perform all full-cycle accounting functions including banking, AR, AP, Payroll and related communications an reconciliations for multiple suppliers
·
Update, oversee and manage all supplier budgets
·
Perform compliance reporting including GST, HST, EI and Payroll
·
Accounts payable and receivable processing / follow up
·
Bi-weekly payroll processing and remittances
·
Banking and banking reconciliation
·
Cashflow management
·
Quarterly HST remittances
- Execute month-end tasks and reconciliations
- Assist with annual financial statement audit
- Prepare and support supplier invoicing monthly and update budgets accordingly
- Routinely evaluate existing processes to identify efficiencies and make recommendations to senior team members.
- Maintain HST filing schedules
- Prepare documentation for HST audits and Payroll Trust examinations
Financial Planning & Analysis:
·
Manage supplier budgets and provide insights with forecasting
·
Communicate with external accountant when necessary
·
Complete year end functions
·
Assist with tax payments and returns
Qualifications:
· Post-secondary degree or diploma in Accounting, Finance or Business Administration
·
Comprehensive bookkeeping and accounting skills
·
QuickBooks and Excel knowledge is a requirement
·
Meticulous attention to detail and high organizational skill
·
Ability to work 2-3 days weekly
·
Proactive problem-solver who enjoys building efficient systems
·
Experience in small business operations, ideally in wine, beverage, or hospitality
·
Comfortable with financial software, inventory systems, and general IT troubleshooting
About Woodman Wines and Spirits
Woodman Wines & Spirits Inc. specializes in the importation, distribution, sales and marketing of fine wines and spirits in Ontario through the Liquor Control Board of Ontario.
Founded in 1990 WW&S Inc. has, for over 30 years, successfully built and grown the wine business for brand owners. As a full service Agency, we offer the following for producers looking to access the Ontario market:
Liquor Board Coverage Distribution Sales Analysis On-Premise Activation Publicity and Social National Coverage