Administrative Assistant, Line Maintenance
Top Benefits
About the role
Administrative Assistant, Line Maintenance
Apply by Date**:** Jun 26, 2025
Primary Location**:** CA-ON-Toronto
Schedule**:** Full-time
Job Type**:** Permanent
Shift**:** Days
Number of Openings**:** 1
Purpose of Position:
Provide confidential administrative support to Manager, Line Maintenance Toronto, and stores group.
Key Responsibilities:
- Build and administer the online web schedule for 180 + union employees, 10 + management employees.
- Creating and maintaining employees' personnel files.
- Create shift bids, vacation bids, and approve vacation for employees and management, and integrate into the work schedules.
- Onboarding of employees on TSS (RAIC) platform and signing authority for RAIC and AVOP processes.
- Recommend schedule changes to backfill for the above including applying collective agreement and reduce overtime payouts for transitions to and from training.
- Ensure all requirements of the collective agreement are applied when processing pay increases, termination forms, LOA forms etc. for Maintenance employees.
- Investigate daily exceptions generated in UKG WFC (time and attendance)
- Ensure all requirements of the collective agreement are applied when processing all overtime, cashbank, payouts, per diems, base. away, sick, family days, vacation, and union business into UKG WFC.
- Adhere to payroll deadlines.
- First point of contact for maintenance inquiries and information relating to Line maintenance department.
- Co-ordinate and responsible for onboarding and offboarding off employees and coordination of all paperwork and information for new hires.
- Adhoc projects/tasks and other related duties as assigned.
- Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
Qualifications:
- Post-Secondary education or previous clerical experience is required.
- Minimum (3-4) years of experience working in an office environment.
- Candidates must be proficient in Microsoft Office Suite with particular skill sets in Outlook, Word, Excel, and PowerPoint.
- Candidate must be proficient working in Internet/Intranet and network environments.
- Candidates must be well organized, manage time effectively, prioritize multiple tasks, and meet deadlines.
- Knowledge of Maintenance environment and airline operational experience will be considered an asset.
- Payroll experience is an asset and knowledge of UKG WFC will be an asset
- Must have the ability to obtain a Restricted Area Information Card (RAIC).
We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at taleosupport@flyjazz.ca if you would benefit from an accommodation during the recruitment process.
Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.
Requisition ID**:** YYZ-2025-6670-011916
About Jazz Aviation LP
Jazz has a strong history in Canadian aviation with its roots going back to the 1930s. We operate more flights and fly to more Canadian destinations than any other carrier. We are the only airline serving 10 provinces and 2 territories. As an integral part of Air Canada’s strategy and North American market presence, Jazz provides service to and from many smaller communities in Canada and the United States under the brand name Air Canada Express. As well, we operate to larger centres at off-peak times as a complement to Air Canada’s schedule.
Jazz is not a typical airline. We have a commercial agreement with Air Canada that is the core of our business. Under the Capacity Purchase Agreement (CPA), Air Canada purchases substantially all of Jazz’s seat capacity based on predetermined rates. In reality, we are a contract carrier for Air Canada and operate our flights on their behalf. The CPA provides commercial flexibility and connecting network traffic to Air Canada, while significantly reducing Jazz’s financial and business risks.
Our fleet consists of Embraer, CRJ, and Dash 8-400 aircraft. Our CRJ900 aircraft are equipped with in-seat personal entertainment systems, enabling you to choose from a wide selection of television shows, movies and satellite radio channels to make your flight experience with Jazz more enjoyable.
Our team of dedicated Jazz professionals is focused on providing you with a safe, on-time and customer-friendly flight experience.
Jazz is owned by Chorus Aviation Inc. (TSX: CHR). Chorus's vision is to deliver regional aviation to the world.
Administrative Assistant, Line Maintenance
Top Benefits
About the role
Administrative Assistant, Line Maintenance
Apply by Date**:** Jun 26, 2025
Primary Location**:** CA-ON-Toronto
Schedule**:** Full-time
Job Type**:** Permanent
Shift**:** Days
Number of Openings**:** 1
Purpose of Position:
Provide confidential administrative support to Manager, Line Maintenance Toronto, and stores group.
Key Responsibilities:
- Build and administer the online web schedule for 180 + union employees, 10 + management employees.
- Creating and maintaining employees' personnel files.
- Create shift bids, vacation bids, and approve vacation for employees and management, and integrate into the work schedules.
- Onboarding of employees on TSS (RAIC) platform and signing authority for RAIC and AVOP processes.
- Recommend schedule changes to backfill for the above including applying collective agreement and reduce overtime payouts for transitions to and from training.
- Ensure all requirements of the collective agreement are applied when processing pay increases, termination forms, LOA forms etc. for Maintenance employees.
- Investigate daily exceptions generated in UKG WFC (time and attendance)
- Ensure all requirements of the collective agreement are applied when processing all overtime, cashbank, payouts, per diems, base. away, sick, family days, vacation, and union business into UKG WFC.
- Adhere to payroll deadlines.
- First point of contact for maintenance inquiries and information relating to Line maintenance department.
- Co-ordinate and responsible for onboarding and offboarding off employees and coordination of all paperwork and information for new hires.
- Adhoc projects/tasks and other related duties as assigned.
- Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
Qualifications:
- Post-Secondary education or previous clerical experience is required.
- Minimum (3-4) years of experience working in an office environment.
- Candidates must be proficient in Microsoft Office Suite with particular skill sets in Outlook, Word, Excel, and PowerPoint.
- Candidate must be proficient working in Internet/Intranet and network environments.
- Candidates must be well organized, manage time effectively, prioritize multiple tasks, and meet deadlines.
- Knowledge of Maintenance environment and airline operational experience will be considered an asset.
- Payroll experience is an asset and knowledge of UKG WFC will be an asset
- Must have the ability to obtain a Restricted Area Information Card (RAIC).
We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at taleosupport@flyjazz.ca if you would benefit from an accommodation during the recruitment process.
Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.
Requisition ID**:** YYZ-2025-6670-011916
About Jazz Aviation LP
Jazz has a strong history in Canadian aviation with its roots going back to the 1930s. We operate more flights and fly to more Canadian destinations than any other carrier. We are the only airline serving 10 provinces and 2 territories. As an integral part of Air Canada’s strategy and North American market presence, Jazz provides service to and from many smaller communities in Canada and the United States under the brand name Air Canada Express. As well, we operate to larger centres at off-peak times as a complement to Air Canada’s schedule.
Jazz is not a typical airline. We have a commercial agreement with Air Canada that is the core of our business. Under the Capacity Purchase Agreement (CPA), Air Canada purchases substantially all of Jazz’s seat capacity based on predetermined rates. In reality, we are a contract carrier for Air Canada and operate our flights on their behalf. The CPA provides commercial flexibility and connecting network traffic to Air Canada, while significantly reducing Jazz’s financial and business risks.
Our fleet consists of Embraer, CRJ, and Dash 8-400 aircraft. Our CRJ900 aircraft are equipped with in-seat personal entertainment systems, enabling you to choose from a wide selection of television shows, movies and satellite radio channels to make your flight experience with Jazz more enjoyable.
Our team of dedicated Jazz professionals is focused on providing you with a safe, on-time and customer-friendly flight experience.
Jazz is owned by Chorus Aviation Inc. (TSX: CHR). Chorus's vision is to deliver regional aviation to the world.