Opportunity Highlight

Closing Date: August 3, 2025Position Type: Permanent Compensation: 69,295 - $80,361 annuallyWork Location: Hybrid (On-site/Remote)

We have an exciting opportunity for a highly motivated Community Safety & Organizational Excellence Administrator to join the Community Safety & Organizational Excellence Division. This position reports to the Director and provides a range of senior administrative support functions to the Director and division, with a strong emphasis on supporting the Human Resources team. This role requires a high level of confidentiality and diplomacy. Responsibilities include, but are not limited to:

• Specialized and complex administrative tasks, projects and initiatives as assigned;
• Composes complex correspondence, drafts various specialized agreements, draft social media correspondence, coordinating with various internal/external parties and overseeing through to completion;
• Maintain and update employee records, HR databases, and personal files;
• Maintain and update organizational charts and phone list;
• Assist in organizing training sessions, workshops, and employee development initiatives as well as maintaining training and development records;
• Assist with recruitment tasks including drafting and posting job advertisements, scheduling interviews, organizing and tracking required qualifications upon hire, such as Police Information Checks, Driver’s Abstracts and other relevant credentials;
• Coordinate onboarding and offboarding processes;
• Coordinate and lead new employee orientation sessions and wellness initiatives;
• Administer recognition programs;
• Monitor the HR Inbox and responding to inquiries, triaging inquiries where needed;
• Update & maintain intranet and careers page of Town website.

Opportunity Details

Job Posting ID

2425P

Hours of Work

37.5 per week

Number of Openings

1

Standby Rotation Required

No

Driver's Abstract Required

No

Police Record Check Required

Yes

What we offer

• An excellent pension plan
• Benefit plans
• Career development
• Competitive salary
• Comprehensive health, dental, paramedical
• Flexible work schedule
• Hybrid work environment

What you Bring

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is equivalency to:

• Diploma in Business Administration, Public Administration, Human Resources or a related field;
• 5 or more years related work experience representing continuous learning and career progression, including at least one year experience in indirect supervision and/or leadership/mentorship experience;
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Oral and written communication.
• Ability to handle sensitive information confidentiality and practice discretion.
• Proficiency working with Microsoft Visio, databases, various software programs and content is crucial.

Equity, Diversity and Inclusion (EDI)

Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.

How to apply

Interested applicants are invited to submit a cover letter and resume through our online application by the closing date listed. We will not accept late applications, and we will only reach out to those selected for an interview.

Accommodations

The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.

• We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
• If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
• All information received in relation to accommodation will be kept confidential.

Last Updated: July 22, 2025