Why Work for Toronto Foundation for Student Success (TFSS):

Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving at school. We work with school communities, partners, governments, donors, and other organizations, to provide safe and inclusive programs that support students in underserved communities We believe that if we improve the health and well-being of our children, they will do better in school. And, if they do better in school, they will have a better future. TFSS is recognized by Charity Intelligence Canada as one of the Top 5 Impact Toronto Charities, a Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities. You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto.

The Opportunity

Our Finance Team is growing! We are looking for an Administrative Assistant to support the Finance Team by providing a range of administrative, clerical, and financial support services to ensure efficient day-to-day operations. Reporting to the Senior Director of Finance, this role involves managing communications, organizing meetings, maintaining financial records, performing data entry, and supporting reconciliation activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, collaborative environment.

Duties and Responsibilities:

• Manage calendars, schedule meetings, and coordinate logistics for the Finance Team.
• Answer and route phone calls, respond to general inquiries, and manage incoming/outgoing correspondence.
• Maintain an organized electronic and physical filing system for financial and administrative documents.
• Prepare, format, and proofread correspondence, reports, and other documents.
• Coordinate office supplies and support procurement of finance-related materials.
• Assist with data entry of financial transactions into accounting software and Excel spreadsheets.
• Reconcile monthly credit card statements, petty cash, and assist with other account reconciliations.
• Track and follow up on outstanding invoices, receipts, and other financial documentation.
• Support preparing financial reports, audit packages, and funding submissions.
• Serve as the first point of contact for internal and external inquiries directed to the Finance Team.
• Support Finance Team initiatives and participate in team meetings and planning activities.
• Assist in preparing presentation materials and reports for meetings and board reviews.
• Other relevant administrative tasks as assigned.

Education, Skills and Requirements

• Diploma or certificate in Business Administration, Accounting, or a related field.
• An equivalent combination of education and experience may be considered.
• Minimum 2 years of experience in an administrative support role, preferably in a finance or accounting environment.
• Discretion and professionalism in handling confidential information.
• Experience using accounting software is an asset.
• Strong organizational and time management skills with the ability to prioritize tasks.
• High attention to detail and accuracy in data entry and document management.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Location, Hours and Compensation

• This role is currently based at 30 St. Patrick Street, Toronto
• Eligible to participate in the hybrid/remote work program (with the requirement to work in the office 2-3 days per week)
• Monday to Friday, 35 hours per week
• The salary range is $60,000 to $65,000 annually, plus benefits and three weeks’ vacation.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check.

How to Apply

If you are interested in applying for this position, please email your resume and cover letter to recruitment@tfss.ca. In your cover letter, tell us why you want to join our team and how you will help us make a brighter future for children and youth across our city.

While we thank all applicants for their interest, only those selected for an interview will be contacted.

TFSS is committed to a policy of access and equity in its hiring practices. If you require accommodation during any stage of the recruitment process, please let us know when contacted. To learn more about who we are and what we do, please visit our website at www.tfss.ca.