We are currently seeking a detail-oriented and organized Safety and Internal Training Administrator to join our team. In this role, you will play a key part in supporting our safety and training programs by ensuring accurate documentation, compliance, and administrative support across multiple departments. If you thrive in a fast-paced environment and have a passion for workplace safety and organization, we want to hear from you.

We offer a comprehensive compensation and benefits package that includes:

• Competitive salaries
• Generous RRSP matching program 5% (after one year)
• Full health and dental benefits (shared costs)
• Great schedule-Monday to Friday 8-5
• Personal & Professional Development Opportunities
• Fun & engaging working environment
• Free parking

Principle Responsibilities

• Performs administrative tasks including filing, data entry and answering telephone calls
• Maintenance of contractor prequalification web sites
• Maintenance of safety statistics
• Creation of monthly safety reports
• Administration of company security and controlled goods program
• Assists in the development of training and competency requirements for various roles within the company
• Administers, coordinates and develops internal training documents with the Learning Management System
• Organises and coordinates internal training
• Provides support for Managers and employees to help maintain accurate training records
• Supports Managers and various departments with WCB and Insurance requests
• Prepares meeting minutes
• Provides administrative support for development of Safe Work Procedures and Standard Operating Procedures
• Assists in the design and implementation of key training projects in support of business direction
• Is cross trained to Support Training Academy administrative duties including invoicing, certificate creation, quoting, inventory management

Required knowledge and training

• High School diploma or equivalent

• Post-secondary education in office administration considered an asset

• Minimum 2 years experience in an office environment

• Data-entry and working with databases experience preferred

• High level of proficiency in Microsoft Word, Excel, PowerPoint and SharePoint

• Strong communication skills (Written and Spoken English) French considered a strong asset

• Strong ability to demonstrate confidentiality

• Must be a Canadian Citizen or Permeant Resident to qualify for Canadian Industrial Security and Controlled Goods programs administrator role

• Able to prioritize workload while working with competing priorities, tight deadlines and multiple distractions.

Please note: Successful candidates will be required to pass a criminal background check; drivers abstract and reference checks as a condition of employment

The Hercules Group of Companies is a privately owned Canadian company, headquartered in Dartmouth, Nova Scotia. While Hercules Group of Companies has grown into a multitude of industrial sectors, Hercules Cranes and Lifting has been in operation since 1985. As Canada's largest and sole national rigging company, our core focus is to deliver top-tier securing, lifting, and rigging solutions that empower our customers to complete their tasks safely and efficiently.

As an employer, we focus on continually enhancing the skills and capabilities of our employees and pride ourselves for building and improving upon our cultures of safety and dedicated customer service.