Ancillary Services manages the University’s non-academic business units including Parking and Printing Services, providing needed services to the UWinnipeg community.

The Office Assistant is a full-time continuing position that acts as the first point of contact for Parking and Printing Services.

Responsibilities:

• Answer inquires, phone, email, in-person.
• Enter all print requests into the print software for pricing.
• Filing, maintain files and computerized records.
• Builds and maintains the Parking database.
• Maintains the Bike Parking program.
• Resolve invoice discrepancies.
• Take payments, provide receipts, handle deposits.
• Follow up on accounts receivables.
• Prepare correspondence, including, invoices, reminder letters, monthly statements etc.
• Arrange couriers and deliveries.
• Prepare monthly departmental activity statements, and monthly sales journal for Financial Services.
• Count Inventory.
• Assist with printing production during peak times, performs basic bindery requests.
• Assists with coordinating parking for events, by posting announcements and displays signs and assisting users.
• Other duties as assigned.

Qualifications:

• High School Completion.
• Minimum 3 years of office experience
• Print services and/or Parking Services experience
• Proficient in Microsoft Office (Word and Excel).
• Must have working knowledge of digital imaging technology and commercial printing.
• Must be able to communicate effectively (verbally and in writing) with clients, suppliers, and staff.
• Must be organized and able to adapt to changing demands and priorities.
• Ability to establish and maintain positive, effective relationships with various levels of internal and external stakeholders.
• Attention to detail.
• Excellent organization and time management skills.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

Condition(s) of Employment:

• Must be legally entitled to work in Canada.
• Must be able to lift 50 lb.
• Must be available to work a varied schedule.
• Must be available to be on call.

The salary range for this position will be from $34,452.60 to $47,811.40 annually.

Note: The work described in this posting will be conducted in-person

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or human_resources@uwinnipeg.ca.