Details Can Drive a Movement

Are looking for a job where every day YOU will make a difference?

Are you looking to be part of a team that gives back to Mother Earth by building relationships with partners, communities, and the land?

Are you looking for a job where your initiative and attention to detail help support a mission to rewild Canada?

If the answer is yes, then we want to talk to you about becoming Project Forest’s Administrative & Rewilding Assistant

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About Project Forest

At Project Forest, we dream big. Our mission is to rewild Canada, transforming forgotten and degraded landscapes into lush, thriving forests. We work hand-in-hand with passionate partners to heal the land, remove carbon from the atmosphere, and restore biodiversity—one tree at a time. Our impact is growing, and we need a skilled organizer and relationship-builder to help keep our work rooted, responsive, and thriving.

Indigenous communities are at the heart of our work. We collaborate closely with Indigenous leaders and knowledge holders, recognizing that their stewardship and deep-rooted connection to the land are essential to successful rewilding. We are committed to learning from and amplifying Indigenous voices, ensuring that their wisdom guides our approach to restoring ecosystems.

If you’re driven by purpose, inspired by nature, and eager to use your voice to make a real difference, we want you on our team.

About the Role

Project Forest's team is growing and we need YOUR help. Our rapid growth has created a need for an Administrative & Rewilding Assistant.

You’ll report to and work closely with the Executive Assistant to support day-to-day operations, communications, partner engagement, and event delivery. From organizing calendars and writing follow-ups to helping coordinate planting days and seed kit orders, you’ll be at the heart of a small but mighty team.

Project Forest's ideal candidate will provide top-level assistance for the Executive Director and Communications Specialist. You will be well-organized and comfortable scheduling meetings and responding to emails on their behalf. This role will be essential to help us achieve our goal to Rewild Canada One Forest at A Time. If you have a passion for our mission, Mother Earth, and creating positive impact, Project Forest wants to talk to you!!

This is a hands-on, mission-aligned role ideal for someone who thrives on organization, enjoys varied responsibilities, and brings initiative, clarity, and care to every interaction.

Key Accountabilities

Support and Strengthen the Day-to-Day Operations of the Executive Team

• Manage calendars and logistics for the Executive Director and Executive Assistant
• Support meeting scheduling, accommodations, and preparation of documents and presentations
• Attend meetings as needed and document key action items
• Maintain internal reports, organize digital files, and track project deadlines
• Track deadlines and help prioritize tasks and surface high-priority actions, especially during busy seasons
• Provide flexible administrative support across the organization as needed, including internal coordination, logistics, and special projects.
• Support day-to-day operations, project execution, and team needs as they arise.

Communications & Partner Stewardship

• Act as a point of contact between executives, clients, and partners
• Update CRM (HubSpot), track deals, manage follow-ups, and build email sequences
• Draft correspondence, thank-you notes, reports, and post-meeting summaries
• Support digital content including newsletters, website updates, and social media coordination

Coordinate and Deliver Impactful Events Rooted in Purpose and Community

• Assist with planning, communications, and logistics for Project Forest events:
• Annual Partner Celebration, Corporate Planting Days, Round Dance, Seedling Giveaways, and more
• Coordinate with venues, vendors, and partners
• Track event budgets and metrics, support onsite logistics, and ensure smooth execution
• Assist with promotional materials, swag, and signage using Canva or similar tools

Program & Project Coordination

• Help coordinate Seed Kit program orders and fulfillment
• Liaise with TreeTime.ca and clients to ensure timely delivery and excellent service
• Track inventory and provide regular updates to clients
• Maintain branded inventory and outreach materials
• Help Communications Specialist with simple graphic design, printing, and media asset prep

Social Media Management

• Provide content and information for the Communications Specialist as requested
• Engage with Project Forest social media posts and share with your network

Blog Posts

• Assist as required by the Communications Specialist

Newsletter

• Assist as required by the Communications Specialist

Grants

• Assist as required by the Grant Writer

What You Bring:

• Experience supporting senior leaders in an administrative, client service, or communications role
• Event planning and/or Public Relations experience
• Strong organizational skills with excellent follow-through
• Initiative and problem-solving mindset—you see what needs to be done and take action with little direction
• Proficiency in Microsoft Office and Google Workspace; experience with HubSpot is a plus
• Familiarity with Canva or other design tools (asset)
• Excellent verbal and written communication skills
• Calm, adaptable, and resourceful in a fast-paced, mission-driven environment
• Passion for the environment and a love of the outdoors
• Post-secondary education in business admin, communications, or a related field (preferred)

Who You Are:

• You care deeply about people, the planet, and the power of small details
• You bring structure to complexity, and joy to the small stuff
• You take initiative, solve problems before they arise, and follow through without reminders
• You’re an excellent communicator who’s calm, clear, and organized—even under pressure
• You aren’t afraid of wearing multiple hats and learning new tools along the way
• You’re not above any task and not afraid of a little dirt under your nails
• You thrive in a collaborative, evolving, and humble team environment

Experience & Qualifications

Required:

• Love of the outdoors
• Passion for the environment and Project Forest’s mission
• Experience supporting senior leaders or teams in administration, client service, or communications
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency with Google Workspace and Microsoft Office
• Comfortable using (or learning) HubSpot and Canva
• Post-secondary education in business administration, communications, project management, or a related field

Nice to have:

• Public relations or crisis management experience
• Familiarity with Canva or other design tools (asset)
• Familiarity with WordPress, photography, or light video editing
• Experience working with or alongside First Nations communities with an understanding of Indigenous cultural traditions, worldview and protocol

Why Join Project Forest?

• Be part of an organization making a real, lasting impact on Canada’s landscapes.
• Work with a dynamic, grounded, passionate team that shares your values.
• Opportunities to be innovative, grow professionally, and make your mark.
• Build strong partnerships rooted in respect, collaboration, and stewardship
• Contribute to projects that support biodiversity, cultural connection, and climate resilience

Culture

is important at Project Forest! We keep things positive while making positive impact every day. Your passion for the environment, your love for the outdoors and a commitment to our mission is what will set you apart from the other applicants.

Our love of trees is simple.

They bring life to this world in a way nothing else can. As our greatest natural resource, forests provide us with clean air and water, and a home for our province’s wildlife.

Company Bio

Project Forest is a non-profit organization, committed to rewilding Canada’s local landscape by working with like-minded businesses who want to help build forests in Canada. Together, we can improve our environment, improve people's lives and create healthier communities for today, tomorrow and generations to come.

Made up of a team of passionate changemakers, we are creating a community of companies working together to build forests where we can enjoy them most – close to home.

Each new forest improves the air and water, supports animal habitat and creates natural playgrounds. By partnering with businesses to fund new forest creation, we’re bringing people one step closer to a better place to live, work and explore.