Job Description Location: Toronto, Canada (Hybrid) In this position, you’ll be based in the Toronto (East Beaver Creek) office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our culture of flexible working .

We give you a world of potential Our client service group is responsible for managing and building our Issuer Service client relationships through the provision of innovative products and services.

The Financial Proxy Administrator reports to the Team Leader, NA Proxy Tabulation. This role will work collaboratively with the Issuer Services Registry/Front Office teams and other business units in order to meet the client’s Meeting and/or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirement and guidelines.

A role you will love As the Financial Proxy Administrator, you will bring your passion for client service, product innovation, product growth and program execution to this critical role. Your experience and drive will play a major role in the ongoing development of this market and Computershare’s solution delivery.

This role is responsible for the tabulation process which encompasses the processing and tracking of an issuer’s Annual Meeting or Special Meeting omnibus, ensuring the meeting is in balance, processing the street vote, ensuring all registered proxy cards are properly voted electronically, via scanning or manually and interfacing with Registry/Front office team / Solicitors to resolve issues.

Other Key Duties And Responsibilities Are As Follows

• Tabulates incoming proxy vote including the registered vote (by mail, phone and internet), the street vote, and the plan vote (if applicable). Responsible for the more complex issues.
• Tracks timely receipt of Broadridge, CDS and DTC files.
• Timely processing of incoming Street votes (Broadridge, Mediant, etc).
• Reports vote counts to internal administrators/Relationship Management Teams and external plan trustees.
• Enters system parameters to create various proxy related reports.
• Ensures all registered proxy cards are properly voted.
• Ensuring the meeting is in balance.
• Other duties or tasks as assigned by management.

What will you bring to the role? High school diploma or general education degree (GED); or two-three years related experience and/or training; or equivalent combination of education and experience.

Strong communication skills.

Experienced in dealing with conflicting priorities and managing expectations.

Experienced in adapting style to influence a range of stakeholders.

Excellent accuracy and attention to detail.

PC skills – proficient in all aspects of MS Office.

Strong numeracy skills.

Strong team player.

Knowledge of Proxy voting.

Ability to contribute to a dynamic team based environment.

Ability to work autonomously, navigating through complexity and ambiguity.

Ability to interpret internal and external business challenges and recommend best practices.

Detailed understanding of Client Annual and Special meeting tabulation requirements.

Understanding of online event hosting solutions would be an advantage.

Ability to identify and quantify risks, controls, value add and other key process components.

Rewards designed for you Flexible work to help you find the best balance between work and lifestyle.

Health and wellbeing rewards that can be tailored to support you and your family.

Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. Visit computershare.com/CanadaBenefits for details.

And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

About Us A company to be proud of We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

A diverse and inclusive place to work At Computershare we value diversity and welcome applications from everyone, believing that an equal and inclusive culture is key to excellent results. One of the greatest advantages for our organisation is the talent and diversity of our people and we strive to ensure all our employees have an equal opportunity to contribute their ideas, bring their personality to their work and showcase their skills. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.

Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

About The Team Since 1978, we’ve been trusted by companies around the globe to manage their shareholder registry, corporate actions and shareholder meetings and we’re now the number one transfer agency in the world. As client needs evolved, so has our portfolio of services; extending our Issuer Services into equity and entity governance services to companies both public and private worldwide. Careers in Issuer Services could mean anything from assisting shareholders with their portfolios, enabling access to global markets or helping clients deliver on their equity and entity compliance requirements everywhere they operate.