GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

RESPONSIBILITIES

General Administration

• Prepares for all internal/external meetings, including research and documentation and presentation preparation
• Attend meetings as needed to assist with minutes and action items for follow up
• Works closely to ensure that all projects are up to date
• Acts as communication conduit internal and external parties
• Consistently exercises discretion in managing correspondence, information, and all matters of confidentiality; photocopies, scans, answers phone and greets visitors at reception
• Processes invoices/expense reports in a timely manner and in accordance with accounting policies
• Booking travel and accommodation for team members as needed
• Other duties where required in support of the VP

Calendar management and meeting logistics

• Coordinates department meetings, daily calendar, appointments, boardroom bookings, off-site and on-site meetings, conference calls, social engagements, travel arrangements, catering, IT resources and other requirements in support of smooth and efficient meeting facilitation
• Obtains briefing materials for meetings and events from the appropriate sources
• Supports and drives team members to ensure timely attendance of all meetings

Documentation and file management

• Prepares a variety of documents including reports, memos and letters
• Assists in the coordination of internal processes including being point of contact, organizing reporting groups
• Establishes and maintains both electronic and hard copy filing systems
• Supports the team’s filing and organizational needs

Relationship management

• Acts as key liaison for the team with internal and external professionals/employees, develops and maintains relationships with peer business executive administrative professionals, and others
• Develops and maintains relationships with peer business executive administrative professionals

QUALIFICATIONS

• Post-secondary education in a relevant discipline
• At least 3 years of experience in a senior level administrative position
• Advanced PC skills primarily with Microsoft Word, Excel, Power Point, Teams and Outlook
• Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
• Solid relationship building skills and the ability to interact professionally and confidently with various internal and external parties
• Expert level written and oral communication skills; bilingualism is considered an asset

High standards of ethics and confidentiality to handle sensitive information

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our Business

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.