Top Benefits
About the role
Committee Clerk Position Overview We are seeking a highly organized, motivated, and customer service-oriented Committee Clerk to join our fast-paced dynamic Legislative Services Team. The Committee Clerk provides administrative support for Council, Committees, and Council-appointed bodies, and to the Legislative Services Department. This will include working closely with staff liaisons, Council members, and volunteer committee chairs in setting agendas, managing attendance, drafting minutes, and providing advice on meeting procedures. The ideal candidate will have experience with taking, transcribing, editing, and distributing minutes with a high degree of accuracy and attention to detail. The Committee Clerk will be skilled in preparing and editing a variety of documents, producing, and posting committee meetings and agendas, filing, and performing other office duties as required. This role requires the ability to work independently, exercise judgment, tact, and discretion.
DESIRABLE EDUCATION AND EXPERIENCE Completion of grade 12 supplemented courses in typing, word processing, shorthand or speedwriting, and post-secondary courses in local government, business, or legal administration plus considerable related experience, or an equivalent combination of training and experience. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of business English, spelling, and punctuation.
Considerable knowledge of the functions and objectives of the various committees served and of the rules governing procedures in such meetings.
Considerable knowledge of modern office practices and procedures and of the policies, procedures and regulations applicable to the work (e.g. Roberts Rules of Order, municipal procedure bylaws, etc.).
Ability to coordinate meeting arrangements, prepare agendas and supporting material, follow up on action items as required, and carry out committee member recruitment processes.
Ability to take, edit, transcribe and distribute minutes which involve interpretation of the collective sense of meetings and the framing of motions often from general dialogue.
Ability to prepare, process and review a variety of correspondence, documents and reports related to the work.
Ability to deal tactfully and effectively with a variety of internal and external contacts.
Ability to provide vacation relief for the Legislative Services department.
Skills in the operation of standard office software (e.g., Microsoft Office, Adobe Acrobat Pro, SharePoint, etc.).
A high degree of speed and accuracy in keyboarding skills is required. PREFERRED QUALIFICATIONS: Experience with database software, business intelligence tools, and Excel is an asset. ADDITIONAL INFORMATION: As per schedule B, note U, of the Collective Agreement, employees in this class may work between the hours of 8:00 a.m. and 12:00 a.m. It is understood that appropriate overtime rates are to be paid only for hours worked in excess of seven (7) hours in a day. The seven (7) hours need not be consecutive. EQUITY STATEMENT At the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve. Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting recruitment@mapleridge.ca. WHAT WE OFFER YOU: The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you. We thank all applicants for their interest, however, only those under consideration will be contacted.
About City of Maple Ridge
2024 BC's Top Employers
The City of Maple Ridge is located on the traditional territory of the Kwantlen and Katzie First Nations north of the Fraser River between the Pitt River and Stave Falls in the shadow of the Golden Ears Mountain. Maple Ridge is connected to the south Fraser by the Golden Ears Bridge which puts the City within 45 minutes of the US border, Vancouver International Airport, Abbotsford International Airport and all points in between.
The City was established on September 12, 1874 and in the early years European and Japanese settlers established an extensive agricultural industry delivering products to the growing communities in the lower mainland and international markets. A century ago logging and wood production was the predominant industry. The railroad, located on the banks of the Fraser River, was the principal transportation route from Canadian Confederation until the development of the road network, including the Lougheed Highway, which saw the community shift from the riverfront to the current downtown in the early 30s. Maple Ridge has doubled in size every 20 years since 1921 and the most recent Census in 2021 revealed that our population was now over 91,000 citizens.
Maple Ridge is one of the fastest growing communities in BC and the investments in the last decade to build the Golden Ears Bridge and the Pitt River Bridge have helped fill a housing boom and new investment in business. The City of Maple Ridge is proud to have 70% of all staff members living in the community reflecting the fact that this is a great place to work, live and play in one of BCs most amazing natural settings.
Top Benefits
About the role
Committee Clerk Position Overview We are seeking a highly organized, motivated, and customer service-oriented Committee Clerk to join our fast-paced dynamic Legislative Services Team. The Committee Clerk provides administrative support for Council, Committees, and Council-appointed bodies, and to the Legislative Services Department. This will include working closely with staff liaisons, Council members, and volunteer committee chairs in setting agendas, managing attendance, drafting minutes, and providing advice on meeting procedures. The ideal candidate will have experience with taking, transcribing, editing, and distributing minutes with a high degree of accuracy and attention to detail. The Committee Clerk will be skilled in preparing and editing a variety of documents, producing, and posting committee meetings and agendas, filing, and performing other office duties as required. This role requires the ability to work independently, exercise judgment, tact, and discretion.
DESIRABLE EDUCATION AND EXPERIENCE Completion of grade 12 supplemented courses in typing, word processing, shorthand or speedwriting, and post-secondary courses in local government, business, or legal administration plus considerable related experience, or an equivalent combination of training and experience. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of business English, spelling, and punctuation.
Considerable knowledge of the functions and objectives of the various committees served and of the rules governing procedures in such meetings.
Considerable knowledge of modern office practices and procedures and of the policies, procedures and regulations applicable to the work (e.g. Roberts Rules of Order, municipal procedure bylaws, etc.).
Ability to coordinate meeting arrangements, prepare agendas and supporting material, follow up on action items as required, and carry out committee member recruitment processes.
Ability to take, edit, transcribe and distribute minutes which involve interpretation of the collective sense of meetings and the framing of motions often from general dialogue.
Ability to prepare, process and review a variety of correspondence, documents and reports related to the work.
Ability to deal tactfully and effectively with a variety of internal and external contacts.
Ability to provide vacation relief for the Legislative Services department.
Skills in the operation of standard office software (e.g., Microsoft Office, Adobe Acrobat Pro, SharePoint, etc.).
A high degree of speed and accuracy in keyboarding skills is required. PREFERRED QUALIFICATIONS: Experience with database software, business intelligence tools, and Excel is an asset. ADDITIONAL INFORMATION: As per schedule B, note U, of the Collective Agreement, employees in this class may work between the hours of 8:00 a.m. and 12:00 a.m. It is understood that appropriate overtime rates are to be paid only for hours worked in excess of seven (7) hours in a day. The seven (7) hours need not be consecutive. EQUITY STATEMENT At the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve. Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting recruitment@mapleridge.ca. WHAT WE OFFER YOU: The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you. We thank all applicants for their interest, however, only those under consideration will be contacted.
About City of Maple Ridge
2024 BC's Top Employers
The City of Maple Ridge is located on the traditional territory of the Kwantlen and Katzie First Nations north of the Fraser River between the Pitt River and Stave Falls in the shadow of the Golden Ears Mountain. Maple Ridge is connected to the south Fraser by the Golden Ears Bridge which puts the City within 45 minutes of the US border, Vancouver International Airport, Abbotsford International Airport and all points in between.
The City was established on September 12, 1874 and in the early years European and Japanese settlers established an extensive agricultural industry delivering products to the growing communities in the lower mainland and international markets. A century ago logging and wood production was the predominant industry. The railroad, located on the banks of the Fraser River, was the principal transportation route from Canadian Confederation until the development of the road network, including the Lougheed Highway, which saw the community shift from the riverfront to the current downtown in the early 30s. Maple Ridge has doubled in size every 20 years since 1921 and the most recent Census in 2021 revealed that our population was now over 91,000 citizens.
Maple Ridge is one of the fastest growing communities in BC and the investments in the last decade to build the Golden Ears Bridge and the Pitt River Bridge have helped fill a housing boom and new investment in business. The City of Maple Ridge is proud to have 70% of all staff members living in the community reflecting the fact that this is a great place to work, live and play in one of BCs most amazing natural settings.