Divisional/Departmental Assistant 2 - School of STEM
Top Benefits
About the role
Competition Number
S181412P
Position Title
Divisional/Departmental Assistant 2 - School of STEM
Position Number
S99271
Employee Group
Staff
Position Status
Regular Full-Time
Start Date
End Date (if applicable)
Department
Faculty of Arts & Sciences
Additional Notes
School of Science, Technology, Engineering, Mathematics (STEM)
Location
North Vancouver
Working with us
At Capilano University, students are our focus. Employees play an essential role in creating an exceptional learning experience for students and a thriving campus community. Together, we are a high-performing team of individuals who make Capilano University one of the leading teaching universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly and dynamic work environment.
This is administrative and clerical work in support of an instructional unit with one instructional program, or a small group of closely associated programs, at times of a confidential and sensitive nature. An incumbent in this job is primarily responsible for coordinating the non-academic administrative functions and performing support tasks for one instructional program, or a small group of closely associated programs. Duties include providing customer service to students, orienting faculty to administrative tasks, preparing and processing budgets, faculty workloads and timetables; processing student applications and block registrations; and assisting with promotional and informational activities. This position reports to the Dean and receives direction from the Divisional Supervisor
About the role
This is administrative and clerical work in support of an instructional unit with one instructional program, or a small group of closely associated programs, at times of a confidential and sensitive nature. An incumbent in this job is primarily responsible for coordinating the non-academic administrative functions and performing support tasks for one instructional program, or a small group of closely associated programs. Duties include providing customer service to students, orienting faculty to administrative tasks, preparing and processing budgets, faculty workloads and timetables; processing student applications and block registrations; and assisting with promotional and informational activities. This position reports to the Dean and receives direction from the Divisional Supervisor
ILLUSTRATIVE****EXAMPLES OF DUTIES**:**
-
Prepares and enters or submits section plans, timetables, faculty workloads, faculty PD proposals and reports, and faculty sick leave reports according to the Coordinator’s manual, and in consultation with and for the approval of the Coordinator.
-
Prepares operating budgets and capital requests in consultation with and for the approval of the Coordinator.
-
Tracks, monitors and reconciles cost centres including depositing and recording revenue, processing disbursements and charge backs, printing and reviewing management reports, and contacting Financial Services as required.
-
Facilitates communication and arrangements between the university and potential students, current students, alumni and faculty.
-
Processes student applications and application materials, including portfolios. Screens for completeness of material. Arranges student interviews and portfolio reviews.
Experience, competencies & qualifications
REQUIREDKNOWLEDGE, ABILITIESANDSKILLS**:**
-
Completion of two years (approximately 60 credits) of post-secondary business education comparable to the Diploma in Business Administration program offered at Capilano University.
-
Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.
For more information
For more information, please see the complete job description.
Benefits
At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.
Take a sneak peek to see what it is like to work at Capilano University.
Posting Detail Information
Days and Hours of Work
Our standard work week is Monday to Friday, 8:30am – 4:00pm. This position may include working evenings and weekends based on departmental needs.
Bridge Period (if applicable)
Pay Group
16
Salary
$4525 per month (with increments to max of $5086 per month)
Union
MoveUP
Job Open Date
07/24/2025
Job Close Date
08/06/2025
Open Until Filled
No
About Capilano University
Capilano University is a regional university based in North Vancouver, British Columbia, with additional programming serving the Sunshine Coast and the Sea-to-Sky corridor. With industry-leading instructors, small classes and over 100 programs across five distinctive faculties, CapU is a unique place where students are encouraged to make their mark, in and out of the classroom. Capilano University is named after Sa7plek (Chief Joe Capilano), an important leader of the Skwxwú7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses and are located on the territories of the LíỈwat, xʷməθkʷəỷəm (Musqueam), shíshálh (Sechelt), Skwxwú7mesh (Squamish) and SəỈílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
Divisional/Departmental Assistant 2 - School of STEM
Top Benefits
About the role
Competition Number
S181412P
Position Title
Divisional/Departmental Assistant 2 - School of STEM
Position Number
S99271
Employee Group
Staff
Position Status
Regular Full-Time
Start Date
End Date (if applicable)
Department
Faculty of Arts & Sciences
Additional Notes
School of Science, Technology, Engineering, Mathematics (STEM)
Location
North Vancouver
Working with us
At Capilano University, students are our focus. Employees play an essential role in creating an exceptional learning experience for students and a thriving campus community. Together, we are a high-performing team of individuals who make Capilano University one of the leading teaching universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly and dynamic work environment.
This is administrative and clerical work in support of an instructional unit with one instructional program, or a small group of closely associated programs, at times of a confidential and sensitive nature. An incumbent in this job is primarily responsible for coordinating the non-academic administrative functions and performing support tasks for one instructional program, or a small group of closely associated programs. Duties include providing customer service to students, orienting faculty to administrative tasks, preparing and processing budgets, faculty workloads and timetables; processing student applications and block registrations; and assisting with promotional and informational activities. This position reports to the Dean and receives direction from the Divisional Supervisor
About the role
This is administrative and clerical work in support of an instructional unit with one instructional program, or a small group of closely associated programs, at times of a confidential and sensitive nature. An incumbent in this job is primarily responsible for coordinating the non-academic administrative functions and performing support tasks for one instructional program, or a small group of closely associated programs. Duties include providing customer service to students, orienting faculty to administrative tasks, preparing and processing budgets, faculty workloads and timetables; processing student applications and block registrations; and assisting with promotional and informational activities. This position reports to the Dean and receives direction from the Divisional Supervisor
ILLUSTRATIVE****EXAMPLES OF DUTIES**:**
-
Prepares and enters or submits section plans, timetables, faculty workloads, faculty PD proposals and reports, and faculty sick leave reports according to the Coordinator’s manual, and in consultation with and for the approval of the Coordinator.
-
Prepares operating budgets and capital requests in consultation with and for the approval of the Coordinator.
-
Tracks, monitors and reconciles cost centres including depositing and recording revenue, processing disbursements and charge backs, printing and reviewing management reports, and contacting Financial Services as required.
-
Facilitates communication and arrangements between the university and potential students, current students, alumni and faculty.
-
Processes student applications and application materials, including portfolios. Screens for completeness of material. Arranges student interviews and portfolio reviews.
Experience, competencies & qualifications
REQUIREDKNOWLEDGE, ABILITIESANDSKILLS**:**
-
Completion of two years (approximately 60 credits) of post-secondary business education comparable to the Diploma in Business Administration program offered at Capilano University.
-
Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.
For more information
For more information, please see the complete job description.
Benefits
At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.
Take a sneak peek to see what it is like to work at Capilano University.
Posting Detail Information
Days and Hours of Work
Our standard work week is Monday to Friday, 8:30am – 4:00pm. This position may include working evenings and weekends based on departmental needs.
Bridge Period (if applicable)
Pay Group
16
Salary
$4525 per month (with increments to max of $5086 per month)
Union
MoveUP
Job Open Date
07/24/2025
Job Close Date
08/06/2025
Open Until Filled
No
About Capilano University
Capilano University is a regional university based in North Vancouver, British Columbia, with additional programming serving the Sunshine Coast and the Sea-to-Sky corridor. With industry-leading instructors, small classes and over 100 programs across five distinctive faculties, CapU is a unique place where students are encouraged to make their mark, in and out of the classroom. Capilano University is named after Sa7plek (Chief Joe Capilano), an important leader of the Skwxwú7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses and are located on the territories of the LíỈwat, xʷməθkʷəỷəm (Musqueam), shíshálh (Sechelt), Skwxwú7mesh (Squamish) and SəỈílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.