THE REGIONAL MUNICIPALITY OF DURHAM

Planning and Economic Development Department

Clerk - Stenographer (Regular Full-Time)

Job ID: 21919

Job Number: 92

CUPE Local 1764

Open: Jun 20, 2025 Close: Jun 27, 2025

Diversity, Equity and Inclusion Statement

The Region of Durham is committed to employment equity and is actively implementing measures to build and sustain an inclusive, barrier-free workplace that is reflective of the diverse residents it serves. We welcome applications from Indigenous Peoples, people from racialized communities, women, persons who live with disabilities, people from 2SLGBTQI+ communities and people with diverse identities.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodation will be provided throughout the recruitment process to applicants who live with disabilities.

Clerk-Stenographer

Reporting to the Manager of Administrative Services,

The incumbent will:

• Perform data entry, organize, and maintain departmental files and filing system (cross-referencing, retrieval, archiving, destruction, etc.) in alignment with Planning Act applications

• Provide process and procedure information on the Records Management System

• Organize and maintain Planning Resource Centre (sorting, assigning file codes, recording on a database, and updating as new material is received)

• Maintain and use platforms such as PLANit and Versatile to create, close and archive Planning files

• Assist internal/external customers and other stakeholders and answer queries about the Department􀀁s one-window role with Planning Act Applications, including e.g., Official Plan Amendments, Subdivision and Consent applications via written correspondence, in person, phone or virtually

• Receive payments and issue receipts for planning and development applications fees and publications produced by the department including preparing monthly financial statements

• Conduct file searches and retrieve related documents under the Municipal Freedom of Information and Protection and Privacy Act (MFIPPA)

• Provide short term relief for other Administrative team members as needed

• Perform other related duties as assigned

The successful applicant will possess:

• Post secondary certificate in Office Administration or equivalent education plus experience

• Experience in a municipal environment

• Minimum 1-year clerical experience; switchboard experience would be an asset

• Demonstrated computer experience and proficiency with such applications as MS Word, Excel, PowerPoint, Outlook, Adobe Pro, PLANit and Versatile

• Knowledge of Corporate Classification Scheme (CCS) and Records Retention By-law

• The ability to work independently with minimal supervision and with team members

• Exceptional attention to accuracy and detail with the ability to prioritize and multi-task

• The ability to provide outstanding customer service to all internal and external stakeholders

• Excellent interpersonal, written, and oral communication skills with the ability to maintain confidentiality, professionalism, and discretion

• The ability to work under pressure, meet rigid deadlines and adapt to a changing work environment

• Excellent organizational, problem-solving and time management skills

• The ability to work regular shifts (8:30am to 4:30pm or 9:00am to 5:00pm

This role offers a hybrid teleworking option.

CUPE 1764 Salary Grade 3

This position is with Salary Grade 3 and will be paid at the following hourly rates:

• Start: $33.32 - Six Month: $35.17 - Job: $37.02

Conditions of Employment

Proof of education, qualifications and any other job bona fide requirements will be required prior to start date.

External Application Process

Come find a home where exciting and rewarding careers are balanced with your lifestyle. We thank all applicants; however, only those being considered will be contacted. Please apply online (www.durham.ca) no later than midnight (Eastern Standard Time) on the closing date indicated on the Job Posting.

The Region of Durham is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity and you require accommodation, or if this information is required in an accessible format, please contact us at: RecruitingHelp@durham.ca and a Recruiter will provide appropriate assistance

pursuant to the Region's Accommodation and Accessibility policies. Please note that resumes should not be sent to RecruitingHelp@durham.ca.

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