GENERAL OFFICE SUPPORT/ADMINISTRATION – SOUTH HILL EDUCATION CENTRE (OFFICE SUPPORT B)

Position Type: Permanent, Part-Time (0.7142 FTE)

Salary: $29.68/hour+6.75% shift differential for hours after 5pm

Benefits: Extensive benefits plan including dental, extended health, and municipal pension

Location: 100% in-person at South Hill Education Centre (6010 Fraser Street, Vancouver)

Hours/Schedule: 5 hours/day, 5 days/week

July to August each year: Mon-Fri 11:30am-4:30pm

September to June each year: Mon-Thurs 3:45pm-8:45pm, Sat 8am-1pm

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish) Nation, and səlilwətaɬ (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/ .

Responsibilities:

In this position, you will:

• Perform office functions to support the operation of Adult Education
• Assist in preparation and verification of Ministry reports (1701, SADE, TRAX, Provincial exam/registration)
• Prepare daily fee collections sheets and collect book deposits
• Perform accurate data entry of student information and registration, student record maintenance
• Maintain office records, reports, timetables, records and perform basic bookkeeping tasks
• Photocopy materials
• May be required to work with SFE system to assist in placement of EOCs
• Answer telephone and act as receptionist to greet the public and provide accurate information, direction and assistance
• Type from copy and rough draft a variety of material including correspondence, reports, forms, statements, classroom materials, etc.
• Perform other work within the job band as assigned

Qualifications

• Completion of Grade 12 plus up to one (1) year formal training in a business/office program and a minimum of two (2) years of office experience or an equivalent combination of education and experience
• Knowledge and experience using Outlook, phone systems, and Microsoft Office/365 programs
• Exceptional customer service, interpersonal and communication skills required
• Ability to work independently as well as in a team environment
• This position will require the candidate complete work with a high degree of accuracy within a busy work environment
• Must be able to meet the following assessments: current Word and Excel (average = +65%), composing correspondence, and basic business math
• Must possess or be willing to obtain an Occupational First Aid (OFA) certificate and will be required to perform OFA duties if assigned by the Principal. OFA attendants may, at the direction of Employee Services, be required to perform emergency coverage at other locations

Your application MUST include:

• Cover letter
• Resume
• Three (3) Professional References including names, email addresses and phone numbers of your most recent supervisors/managers
• A copy of your Work Permit or PR Card (if you are not a Canadian Citizen)

TO APPLY

To be considered for this position, apply via MAKE A FUTURE. Include a cover letter, resume, and references.

• Create a profile on Make a Future.
• Click "Apply Now" under support positions.
• Upload all supporting documents.
• Answer all job posting questions.
• Once your application has been submitted you will receive a confirmation email.

This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Only applicants who are fully qualified will be considered for this position. Only shortlisted candidates will be notified.

Additional Information:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email recruitment@vsb.bc.ca.

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.