Secretary (D)

Learning Support Services - Special Education

Education Centre

Applicants will be considered in the following order:

1. Qualified permanent ESS/OSSTF Bargaining Unit employees.

2. Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.

3. Qualified external applicants (includes employees from other Bargaining Units)

Reporting to the System Administrator, Learning Services - Special Education, the successful candidate will be responsible for supporting the day-to-day activities of the Special Education Department.

The successful applicant for this Educational Support Staff position Level D, will work 35 hours per week, 10 months per year, effective August 25, 2025. **Please note interviews may take place the first week of July**

Responsibilities:

• Provide general secretarial duties supporting the Special Education department including but not limited to Supporting the Special Education Leadership Team (System Administrator of Special Education, Psychology/Social Work Lead, Speech-Language Pathology Lead, Paraprofessional Supervisor, Mental Health Lead)

• Maintain exemplary public relations in receptionist duties and with school and system staff

• Assist in the maintenance of student records

• Maintain and update special education equipment records

• Support the distribution of special education equipment to schools

• Support the organization of system wide professional development (e.g. prolearn)

• Assist in purchase ordering as required to support Special Education needs at the system and school level

• Perform other duties as required

Qualifications:

• Office Administration Diploma (2 year diploma program) plus a minimum of 2 years in a public education setting, or equivalent office administrative experience in the office skills required on a daily basis in a public education system

• Excellent computer and word processing skills are required

• Extensive experience, including but not limited to knowledge and use of:

• • Google Workspace for Education, including Google Docs, Google Sheets and Google Calendar
  • Microsoft Windows environment, including Microsoft Word, Excel and PowerPoint
  • Aspen software
  • K212 software

• Demonstrated proficiency in utilizing and learning aria-level="1">

  Excellent interpersonal skills

• Excellent organizational, time management and problem solving skills with attention to detail

• Demonstrated ability to complete assigned duties with minimal supervision and problem solve situations as they arise

• Ability to communicate effectively in both oral and written forms

• Excellent attendance record required

  Applicant Self-Identification Questions

  The information collected in Apply to Education is used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

  We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system . Information is collected pursuant to (Ministry of Education), and the Municipal Freedom of Information and Protection of Privacy Act . Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and . Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

  If you prefer not to answer any of the Self Identification questions, you can select prefer not to answer. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact humanresources@wrdsb.ca .

  The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

  We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

  • First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
  • members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
  • persons with visible and/or invisible (physical and/or mental) disabilities; and
  • persons of marginalized sexual orientations, gender identities, and gender expressions.

  We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

  Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

  While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.